The Board meets on the first and third Monday of each month. Meetings begin at 1:00 p.m. and are held in the department conference room at 65 Lafayette Ave, Littleton. Board meetings are open to the public and time is allotted for public comments at each meeting.
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The regularly scheduled business meeting of the Littleton Water and Light (LWL) Board of Commissioners (BOC) began at 1:00 p.m. on Monday,
November 4, 2024 in the LWL conference room. Present were Commissioner Peter Cooper, Commissioner Ralph Ross, Commissioner Linda MacNeil, Line Supervisor Justen Elliott, Director of Finance Lori Hogan and Superintendent Thomas Considine.
MINUTES REVIEW:
The minutes of the October 21, 2024 regularly scheduled Commissioners meeting were reviewed. Commissioner MacNeil made a motion to accept the minutes as presented, seconded by Commissioner Ross.
The vote was in favor of the motion 3-0-0
CUSTOMER & PUBLIC CONCERNS:
Mr. Brien Ward briefly addressed the BOC and thanked them on behalf all LWL customers and taxpayers for various items and for remaining steadfast and resolute during the litigation with the Town of Littleton and not caving in to the bureaucrats.
Line Supervisors Report:
1. Mr. Elliott advised the BOC that LWL personnel will be assisting others to decorate Littleton Main Street the week of November 11th including the tree in front of the library.
2. The final bid price for the new digger/ Derek truck came in at $265,000. This is a stock truck body, white in color with a remote operating console. It is expected that LWL’s fleet color (safety green) will be added to the hood and stripes add down the side using vinyl tape in an effort to save money as compared to the more costly full body paint.
3. Asplundh Tree Services first day working for LWL is today. Asplundh can bring a wide range of assets that will be made available to LWL as needed for maintaining both in the easement and along the roadside.
DIRECTOR of FINANCE and HUMAN RESOURCES REPORT:
1. As a direct result of the recent resignation in the front office the following procedural and operational changes are being recommended on a trial basis and may become permanent depending on need/impact.
Daily US postal service deliveries are random, recently mail arrived after 2:30 p.m. which causes processing issues for front office staff. Having a Post Office (PO) box would provide a more predictable time for mail processing, say first thing in the morning. Mail would be picked up by LWL personnel typically early say about 7am when the post office lobby opens. This would mean changing LWL address to include the PO box which is easily done.
In addition, we would like to restrict the office lobby hours to between 9 a.m to 2 p.m. This would allow front office staff to process the mail and answer calls left on the answering machine without interruption. If in agreement we would like to make the lobby hours effective beginning December 1, 2024.
Also to streamline office procedures regarding daily banking, a night drop box will be utilized. Each morning when the mail is being retrieved the prior days receipts will be deposited in the Bank of NH drop box which is the more common business practice.
Finally, the Bank of NH was advised that beginning December 2024 that LWL customers will no longer be able to pay their LWL invoice at the Bank of NH. This has been a long-standing courtesy that the Bank of NH afforded LWL though only utilized by just a few customers.
Following some additional discussion the BOC agreed with the proposed front office procedural changes to streamline LWL operations.
2. Health Trust advise LWL recently that the 2025 health and dental insurance premiums would increase by 7% and 5% respectively.
3. LWL personnel, with the aid of a vacuum truck were able to hydro-vacuum eleven (11) water service stands that were initially characterized as unknown under the new lead and copper revised rules. Each of the services uncovered was identified as copper. LWL has about 140 water service lines that will utilize this type of nondestructive exploration to determine their character. Additionally, in accordance with the LCRR customer notification letters need to be postmarked by November 14th.
GENERAL/OTHER BUSINESS:
Mrs. Hogan made a suggestion that the meeting be moved to a nonpublic session to discuss a matters that involve personnel.
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Commissioner MacNeil made a motion to enter nonpublic session in accordance with:
RSA 91-A:3, II(a) & (b). Seconded by Commissioner Cooper.
Commissioner Cooper called for a roll call vote to enter in nonpublic session.
Commissioner Cooper - Yes, Commissioner Ross – Yes, Commissioner MacNeil - Yes.
The vote was in favor of the motion 3-0-0.
Entered nonpublic session at 2:14 p.m.
Commissioner Cooper made a motion that the minutes of the nonpublic session remain SEALED. Motion was seconded by Commissioner Ross
The vote was in favor of the motion 3-0-0.
Commissioner MacNeil made a motion to leave nonpublic session and return to public session. Seconded by Commissioner Ross.
The vote was in favor of the motion 3-0-0.
Public session reconvened at 2:40 p.m.
MEETING ADJOURNMENT:
There being no further business to come before the board Commissioner MacNeil made a motion to adjourn the meeting, seconded by Commissioner Ross.
The vote was in favor of the motion 3-0-0.
The meeting adjourned at 2:43 p.m.
The regularly scheduled Commissioner’s meeting is held twice monthly on the first and third Monday, at 1:00 p.m., in the Department’s conference room.