The Board meets on the first and third Monday of each month. Meetings begin at 1:00 p.m. and are held in the department conference room at 65 Lafayette Ave, Littleton. Board meetings are open to the public and time is allotted for public comments at each meeting.
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The regularly scheduled Board of Commissioners (BOC) meeting began at 1:00 p.m. on Monday, October 01, 2012 in the Littleton Water and Light Department (LWL) conference room. Present were Commissioner Ralph Ross, Commissioner Eddy Moore, Commissioner Perry Goodell and, Financial Services Director Cheryl Wilkins and Superintendent Thomas Considine.
MINUTES REVIEW:
The minutes of September 17, 2012 regularly scheduled Commissioners meeting were reviewed. Commissioner Goodell made a motion to accept the minutes as presented, seconded by Commissioner Moore.
The vote was in favor of the motion 3-0-0.
FINANCIAL DIRECTORS REPORT:
1. Mrs. Wilkins reviewed the financial statements for the month ending August 2012 with the Commissioners. Several discrepancies as compared to budget were discussed and explained by Mrs. Wilkins.
2. Mrs. Wilkins stated that the Local Government Center reimbursed the department $5,020 for damages caused by lightning strikes this past July to the water system.
SUPERINTENDENT/ MANAGERS REPORT:
1. A project meeting was held at the new water storage tank to discuss extending the contract timeline and craftsmanship concerns expressed by the department in regard to the foundation of the control building.
The additional ledge removed was in excess of the bids threshold quantity allowed (25%) in the bid documents therefore the contractor requested additional monetary compensation and a contract extension equal to the actual time spent on the removal. A consensus was reached and the contract will be extended approximately three (3) weeks and the department has already paid for the majority of the quantity removed. A change order will be included with the next request for payment that will true up the final quantity and associated dollar amount. The craftsmanship issues raised by the department in regard to the beam support pocket will be addressed by the site contractor and that tangible progress is made.
2. The department has responded to three (3) accidents over the past week:
a) An outage was reported on Hilltop Road which was the result of a person cutting near the overhead lines. The tree fell into the lines causing substantial damages and a long duration outage. The persons responsible will be invoiced by the department for all cost associated with this incident.
b) Late Friday night department personnel were called to a pole accident on the North Littleton Road near the entrance to the Clough Contracting pit. A vehicle traveling south struck a utility pole breaking the pole and causing the outage. The power was off for about 4 hours while department personnel waited for rescue personnel to clear the crash site.
c) Sunday morning another car hit a utility pole on Union Street near the intersection of the Old Whitefield Road that caused significant damage and work for department personnel.
3. The department was requested to attend a meeting on Bishop Street to discuss the proposed culvert replacement project with Dodge Contracting, a crane service company and representatives from the Littleton Pubic Works Department. Worked required by the department appears to be minimal and will most likely consist of temporarily relocating a service drop and covering the overhead line(s). A construction timeline is not yet available.
4. The local community appears to be gaining some momentum with regard to cleaning up Saranac Street and Mill Street. During preliminary planning and discussions in regard to the River Walk project the utility pole that is directly behind the Laconia Saving Bank/ Town of Littleton offices was the topic of several discussions. The pole is located in a small amount of green space directly in the center of the travel way and very congested Several street lights are attached; the transformers that supply power to the bank/ town offices are fed underground from that particular pole and directly adjacent to the pole there is a fire hydrant. No direct conversations have directly taken place with the department to date with regard to the location of this particular pole.
ADJOURNMENT:
Commissioner Moore made a motion to adjourn the meeting, seconded by
Commissioner Goodell.
The vote was in favor of the motion 3-0-0.
Meeting adjourned at 1:55 p.m.
The regularly scheduled Commissioner’s meeting is held twice monthly on the first and third Monday, at 1:00 p.m., in the Department’s conference room.