The Board meets on the first and third Monday of each month. Meetings begin at 1:00 p.m. and are held in the department conference room at 65 Lafayette Ave, Littleton. Board meetings are open to the public and time is allotted for public comments at each meeting.
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The regularly scheduled Board of Commissioners (BOC) meeting began at 1:00 p.m. on Monday, March 5, 2012 in the Littleton Water and Light Department (LWL) conference room. Present were Commissioner Eddy Moore, Commissioner Perry Goodell and Commissioner Ralph Ross, Financial Services Director Cheryl Wilkins, and Superintendent Thomas Considine.
MINUTES REVIEW:
The minutes of February 21, 2012 regularly scheduled Commissioners meeting were reviewed. Commissioner Ross made a motion to accept the minutes as presented, seconded by Commissioner Moore.
The vote was in favor 3-0-0.
FINANCIAL DIRECTORS REPORT:
1. Mrs. Wilkins reviewed the financial statements for the month ending January 2012 with the Commissioners. Several discrepancies as compared to budget were discussed and explained by Mrs. Wilkins. Expenses in January are skewed somewhat as several balloon payments were made in January for the year.
Superintendent Considine explained that the Northeast Public Power Association (NEPPA) payment was twice as much as usual because of the one time capital payment (LWL share was $ 6,500) to fund NEPPA’s new office and training facility in Littleton MA. The BOC discussed whether or not membership in NEPPA was really worth this kind of investment and if LWL was getting a real benefit from belonging to this organization.
2. The auditor (J. Harding & Company, LLC) completed its field work with regard to the 2011 year end auditor and the draft report is expected this week. The physical count on several inventory items was validated by the auditor and LWL personnel. LWL will finish its Management and Discussion Analysis following receipt of the draft report.
3. The BOC directed that outstanding credits (checks returned to LWL not cashed and voided by the bank) were to be dropped from the books after twelve (12) months and brought back into the general fund. LWL typically carries the old un-cashed checks as a liability on the financials statements and for historical record keeping purposes.
SUPERINTENDENT/ MANAGERS REPORT:
1. Matt’s Welding Services submitted LWL a written offer in the amount of $ 1,800 to purchase the Lincoln Shield Arc potable welder with cables. The welder was purchased by the department to thaw water service lines, which is of little operational or monetary value to the department and has not been used for several years.
The department’s current operating procedure with regard to thawing water service lines is to subcontract the work out to qualified person(s)/ contractor such as Matt’s Welding.
The BOC accepted the offer submitted by Matt’s Welding and authorized the sale.
2. The 2006 Woodard & Curran report in regard to the potential well field at the old airport (Persons Concrete Property) was reviewed by Hoffer Consulting Inc. Hoffer Consulting recommendations were in line with those provided in the 2006 report that suggested additional pump testing is needed to further develop the full potential of the site. They suggested that the department enter into a purchase and sale agreement with the owner for a first right of refusal option. This option was pursued by the department in 2006 without success.
3. Representatives from La Capra Associates are planning to attend the March 19th BOC meeting to discuss the department’s upcoming wholesale power procurement process. The department is soliciting additional resources for the remainder of 2012 and 2013 and will attempt to secure future resources in 2014 and 2015. Power supply prices are expected to trend higher in response to the increasing cost of crude oil.
GENERAL BUSINESS:
1. The department has been contacted by the group that is attempting to restore the Mt. Eustis ski tow. Inquiries were made into estimates to bring power back into the site and lighting the ski slope for night skiing. Further discussions with the group are expected.
2. Superintendent Considine contacted the Town of Littleton (Town Manager) and inquired as to what the department owed with regard to the water main crossing on Redington Street Bridge. Through the duration of the project the department incurred more than $ 12,000 in cost (labor, equipment and materials) to support the project in which there was an ongoing discussion with the project engineer as to what the final project costs will be for the LWL. Previously, $ 75,000 was budgeted for the project based on an 80/20 cost sharing as discussed with the project engineer (VHB Engineers). The department’s is expecting an answer to its cost inquiry within the week following a review of the project charges by the engineers that were submitted by the contractor.
3. Superintendent Considine and Kevin Sorrell (Chief Water Operator) met with Horizons Engineering on Thursday, March 1, 2012 in regard to the new reservoir on Oak Hill (School Street). Final changes to the design were discussed and contract documents and specifications were reviewed and finalized. The project is expected to be ready to go out to bid by the end of March. Two (2) general contractors are expected (Natgun and Preload) to bid on this type of project. The department prepared a list of pre-qualified local site work contractors that will be offered a chance to bid on the project.
ADJOURNMENT:
Commissioner Moore made a motion to adjourn the meeting, seconded by
Commissioner Ross.
The vote was in favor 3-0-0.
Meeting adjourned at 2:10 p.m.
The regularly scheduled Commissioner’s meeting is held twice monthly on the first and third Monday, at 1:00 p.m., in the Department’s conference room.