The Board meets on the first and third Monday of each month. Meetings begin at 1:00 p.m. and are held in the department conference room at 65 Lafayette Ave, Littleton. Board meetings are open to the public and time is allotted for public comments at each meeting.
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The regularly scheduled Board of Commissioners (BOC) meeting began at 1:00 p.m. on Monday, February 21, 2012 in the Littleton Water and Light Department (LWL) conference room. Present were Commissioner Eddy Moore, Commissioner Perry Goodell and Commissioner Ralph Ross, Financial Services Director Cheryl Wilkins, and Superintendent Thomas Considine.
MINUTES REVIEW:
The minutes of February 6, 2012 regularly scheduled Commissioners meeting were reviewed. Commissioner Moore made a motion to accept the minutes as presented, seconded by Commissioner Ross.
The vote was in favor 3-0-0.
FINANCIAL DIRECTORS REPORT:
The BOC reviewed the auditors (Harding Group, PA) commissioning letter that details the scope of work that will be performed during the year end financial audit. All financial accountability process will be checked to include random sampling and a physical count of inventory items to verify the inventory dollar amount is accurately reflected. Following a brief discussion Commissioner Goodell signed the agreement to retain the auditor’s service for year ended 2011.
Mr. Jack Harding (auditor) stated that he was asked by Mr. Considine to review and provide comment on the department’s cash handling protocols in light of recent embezzling cases involving government agencies. Mr. Harding said that he would provide an opinion on the process though how the transactions are handled is based on internal controls set up at the discretion of management.
SUPERINTENDENT/ MANAGERS REPORT:
1. The BOC reviewed a list of electrical projects that department personnel are working towards that will enable the system voltage to be converted to 15,000 volts (nominally). The department will incur significant expense in this final stage as transformer replacement and conductor upgrade are required to handle the higher voltage.
2. With the exception of exterior painting of the new addition (summer 2012), major office renovations were completed on Friday, February 17, 2012. The Commissioner’s conference room will be restored in time for the next BOC regular meeting.
3. LWL surveillance video was requested by the Littleton Police Department (LPD) in connection with a robbery at Littleton Mill Works on Friday, February 10, 2012. The camera video was reviewed with LPD directly following the robbery and approximately thirty (30) minutes was provided by the LWL as requested.
4. Superintendent Considine brought up the department’s need for additional covered/ inside storage area to house excess equipment and inventory/ material items, (i.e. wire reels, pole trailer, etc….). Renting a suitable sized area does not appear financially viable at this time and the department is looking into other alternative storage solutions.
GENERAL BUSINESS:
The BOC agreed to solicit additional wholesale power resources to hedge against spot market volatility in light of rising fuel oil costs for the remainder of 2012 and 2013 and beyond if the future markets are economically favorable. Superintendent Considine estimated that about one and one half (1 ½) megawatt would be required to reduce LWL exposure to about ten (10) percent for 2012/2013. La Capra Associates will be contacted to facilitate the process on behalf of the department.
ADJOURNMENT:
Commissioner Ross made a motion to adjourn the meeting, seconded by
Commissioner Moore.
The vote was in favor 3-0-0.
Meeting adjourned at 2:10 p.m.
The regularly scheduled Commissioner’s meeting is held twice monthly on the first and third Monday, at 1:00 p.m., in the Department’s conference room.