The Board meets on the first and third Monday of each month. Meetings begin at 1:00 p.m. and are held in the department conference room at 65 Lafayette Ave, Littleton. Board meetings are open to the public and time is allotted for public comments at each meeting.
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The regularly scheduled Board of Commissioners (BOC) meeting began at 1:00 p.m. on Monday, December 05, 2011 in the Littleton Water and Light Department (LWL) conference room. Present were Commissioner Eddy Moore, Commissioner Perry Goodell and Commissioner Ralph Ross, Financial Services Director Cheryl Wilkins and Superintendent Thomas Considine.
MINUTES REVIEW:
The minutes of November 21, 2011 regularly scheduled Commissioners meeting were reviewed. Commissioner Ross made a motion to accept the minutes as presented, seconded by Commissioner Moore.
The vote was in favor 3-0-0.
FINANCIAL DIRECTORS REPORT:
Mrs. Wilkins reviewed the financial statements for the month ending October 2011 with the Commissioners. Several discrepancies as compared to budget were discussed and explained by Mrs. Wilkins.
SUPERINTENDENT/ MANAGERS REPORT:
1. The theft of the 9’ Fisher Plow was discussed with the BOC. It was agreed that both plows (truck 6 and 10) should be stored either inside or here at the office location.
Commissioner Moore commented that he has had ongoing issue preventing illegal dumping in his dumpsters on Meadow Street and noticed that the department’s dumpster was filled this past weekend. Discussion ensued relative to how to prevent illegal dumping and whether placing bars and locks to secure the lids on the department dumpster is warranted.
2. Phase 2 (repeater and antenna installation) in accordance with the Federal Communication Commissions mandate to implement a Narrow Band radio frequency system by January 1, 2013 was discussed with the BOC. The department completed Phase 1 (new mobile radios installation) in 2011 that came in below the estimate. The department would like to begin implementing phase 2 of the project as early as possible to facilitate the transition with remaining funds. There was no objection by the BOC to implementing phase 2.
3. The department is in the process of conducting a cost benefits analysis that will compare the Light Emitting Diodes (LED) to our current inventory stock High Intensity Discharge (HID) fixtures (high-pressure sodium) for street lighting use. The results of the analysis should provide the department a direction for future inventory purchases and whether or not to start replacing the HID fixtures with LED going forward.
4. The department has made several inquires relative to the availability of storage areas to place the department’s wire reels inside in a more secure location. The reels are presently stored outside and generally the reels are made of wood which are slowly deteriorating presenting safety concerns during handling.
GENERAL BUSINESS:
Sealed bids were opened by Commissioner Goodell for the purchase of a new line truck to replace truck 799. The apparent low bidder is Altec Industries with a bid of $184,900. Each proposal will be compared to the vehicle specification provided to each bidder prior to any award and notice to proceed is granted by the BOC.
The BOC agreed that they would table further action until the department had a opportunity to review each proposal and make their recommendations back to the BOC.
The BOC received a preliminary draft of the departments 2012 Operating and Maintenance budget for review.
ADJOURNMENT:
Commissioner Moore made a motion to adjourn the meeting, seconded by
Commissioner Ross.
The vote was in favor 3-0-0.
Meeting adjourned at 2:00 p.m.
The regularly scheduled Commissioner’s meeting is held twice monthly on the first and third Monday, at 1:00 p.m., in the Department’s conference room.