The Board meets on the first and third Monday of each month. Meetings begin at 1:00 p.m. and are held in the department conference room at 65 Lafayette Ave, Littleton. Board meetings are open to the public and time is allotted for public comments at each meeting.
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The regularly scheduled Board of Commissioners (BOC) meeting began at 1:00 p.m. on Monday, November 21, 2011 in the Littleton Water and Light Department (LWL) conference room. Present were Commissioner Eddy Moore, Commissioner Perry Goodell and Commissioner Ralph Ross, Financial Services Director Cheryl Wilkins, and Superintendent Thomas Considine.
MINUTES REVIEW:
The minutes of November 7, 2011 regularly scheduled Commissioners meeting were reviewed. Commissioner Moore made a motion to accept the minutes as presented, seconded by Commissioner Ross.
The vote was in favor 3-0-0.
SUPERINTENDENT/MANAGERS REPORT:
1. The 2012 preliminary budget figures look encouraging. Final draft budgets are expected to be ready for review and comment by the next BOC meeting. No rate increases are anticipated.
2. The final costs incurred by the department that are associated with the Redington Street bridge project are being tallied in preparation for the final project audit and payment.
3. Front office renovations are nearing its seventh week of construction. Work focus should shift towards the inside as the majority of the outside structure is complete. Front office personnel are expected to transition into the new work area around the first of the year.
4. Commissioner Goodell stated that he is concerned that more robberies and hostile customer interactions are being reported and inquired about the security systems upgrades.
Superintendent Considine stated that a purchase order is in place with Zizza Security Systems in regard to a surveillance system. Preliminary discussions with the technician have taken place as to camera placement and the needed hardware. The monitored areas will include the new lobby area (inside), outside entrances into the building and entrance to the property from Lafayette Avenue, additional cameras can be added as needed.
5. The BOC discussed installing a time punch clock in an effort to digitize and streamline the payroll and time sheet processes. There may be some labor cost saving associated with computerizing the process if applicable.
Superintendent Considine stated that he has reviewed a couple of systems and not sure that they are applicable to how the department conducts business. ADP payroll systems can accommodated this type of protocol though the department would have to change a few business practices as to how it annotates and processes work orders. Further discussion and research is suggested before proceeding.
GENERAL BUSINESS:
1. The 2012 Running Water program was briefly discussed. Approximately 295,000 gallons of potable water at a cost of $ 474.00 was wasted to prevent various service laterals from freezing in 2011. Several of the effected service laterals were repaired which will reduce the overall quantity wasted going forward. There has been some discussion with town officials relative to the amount of water that actually ends up in the sanitary collection system and that the department may be held responsible for the treatment costs associated with the program.
2. New England Tank systems made an inquiry into whether the BOC would reconsider using a glass lined steel tank as an alternative to a concrete tank for the new Oak Hill Reservoir.
The BOC were in agreement that they had discussed this topic at length during the preliminary engineering phase. No further discussion is warranted, as the decision to use concrete was previously agreed upon.
ADJOURNMENT:
Commissioner Ross made a motion to adjourn the meeting, seconded by
Commissioner Moore.
The vote was in favor 3-0-0.
Meeting adjourned at 1:55 p.m.
The regularly scheduled Commissioner’s meeting is held twice monthly on the first and third Monday, at 1:00 p.m., in the Department’s conference room.