The Board meets on the first and third Monday of each month. Meetings begin at 1:00 p.m. and are held in the department conference room at 65 Lafayette Ave, Littleton. Board meetings are open to the public and time is allotted for public comments at each meeting.
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The regularly scheduled Board of Commissioners (BOC) meeting began at 1:00 p.m. on Monday, June 20, 2011 in the Littleton Water and Light Department (LWL) conference room. Present were Commissioner Eddy Moore, Commissioner Perry Goodell and Commissioner Ralph Ross, Financial Services Director Cheryl Wilkins, Operations Manager Richard Herrington and Administrative Assistant Sharon Hampson.
MINUTES REVIEW:
The minutes of June 6, 2011 regularly scheduled Commissioners meeting were reviewed. Commissioner Moore made a motion to accept the minutes as presented, seconded by Commissioner Ross.
The vote was in favor 3-0-0.
FINANCIAL DIRECTORS REPORT:
Mrs. Wilkins stated the NH DES State Revolving Fund pre-application for the Oak Hill reservoir has been filed.
Mrs. Wilkins informed the BOC that a customer that LWL is holding a deposit on requested to have it returned since it has been held for a year. The customer was penalized back in November 2010 due to a late payment. It has been explained to the customer that an owner must demonstrate twelve months of timely payments before a deposit can be refunded. The BOC agreed it is the policy so therefore the customer will have to demonstrate twelve consecutive months of timely payments. No refund will be given at this time.
OPERATIONS MANAGER REPORT:
Mr. Herrington stated that on June 9th about 8:00 p.m. there was a report of partial power affecting the Meadow Street area including Burndy and Tender Corporations. The on call crew found a bushing on the Burndy substation transformer that appeared to have been struck by lightning. Dan Furtek and Greg Thompson opened the main switch to Burndy substation and transferred the load to the West Side substation.
Transformer Services Inc. was contacted to do electrical testing on the substation transformer to check for any further damage. A quote request was sent to our vendors for a replacement bushing. LWL received a few quotes, but the length of the lead times were approximately fourteen weeks. In order to expedite there would be additional costs, which would make delivery in two to three weeks.
An email was sent out to NEPPA members to see if anyone had a bushing in stock that we could borrow or purchase. LWL was notified of one available at Peabody Municipal. Eric Hesseltine drove down to Peabody, Massachusetts, but discovered the bushing was not the correct type. Presently we are building a bypass around Burndy substation in order to replace the transformer if needed.
Commissioner Ross asked as to when the replacement of the transformer would take place. Mr. Herrington stated it would be at least a couple of weeks. If the bushing comes in soon enough we would not need to change out the transformer immediately.
Mr. Herrington stated that We Fix Trucks is doing an in chassis rebuild on truck 5 with a cost around $5,000.00. After that is complete we are sending the truck to USA to repair the supports under the body and perform preventative maintenance. As a result we rented a line truck for approximately a month for $2,700.00.
Commissioner Goodell asked if LWL had a water leak on School Street. Mr. Herrington indicated that we have been there a couple of times and does not appear so.
Rob Hayward is doing some additional checks to make sure.
Commissioner Goodell asked if LWL will be painting the hydrants. Mr. Herrington stated when time allows they will do some painting. Mr. Herrington said the water department has been repairing a lot of shut offs that have been broken off.
OLD BUSINESS:
Mrs. Wilkins stated Goulet Communications did come in and will be back to fix ports and add a phone. When three phone lines are busy the page activation call out will now go to a line with an unpublished number. This should eliminate the failure of a pager call out due to an unavailable phone line. Jeff Simano has tested this and will inform employees at the next safety meeting. Jeff Simano has suggested that each on call person clear the pager as well as check the pager and battery to make sure it is working properly before passing it to the next on call employee.
OTHER BUSINESS:
Commissioner Moore asked how long it is going to take to finish the office renovations. Mr. Herrington stated we have been working on it as a winter project, basically a fill in. The front will be contracted out. The next project that Jeff Simano will be working on will be the bathroom area, but probably not until winter. Commissioner Ross asked what the time line is for the whole project. Mr. Herrington stated that he is not sure and it would
be dependant on priority. Mrs. Wilkins stated the access to the back IT room is inconvenient especially when there are customers at the front counter. The BOC was in agreement to wait until Superintendent Tom Considine returns in the fall.
The BOC discussed a letter that was received regarding the 2011 Water Quality Report. Commissioner Moore suggested a letter be sent to the customer to answer his questions.
ADJOURNMENT:
Commissioner Moore made a motion to adjourn the meeting, seconded by
Commissioner Ross.
The vote was in favor 3-0-0.
Meeting adjourned at 1:47 p.m.
The regularly scheduled Commissioner’s meeting is held twice monthly on the first and third Monday, at 1:00 p.m., in the Department’s conference room.