The Board meets on the first and third Monday of each month. Meetings begin at 1:00 p.m. and are held in the department conference room at 65 Lafayette Ave, Littleton. Board meetings are open to the public and time is allotted for public comments at each meeting.
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The regularly scheduled Board of Commissioners (BOC) meeting began at 1:00 p.m. on Tuesday, February 22, 2011 in the Littleton Water and Light Department (LWL) conference room. Present were Commissioner Eddy Moore, Commissioner
Perry Goodell, Financial Services Director Cheryl Wilkins, Operations Manager
Richard Herrington and Administrative Assistant Sharon Hampson.
MINUTES REVIEW:
The minutes of February 7, 2011 regularly scheduled Commissioners meeting were reviewed. Commissioner Goodell made a motion to accept the minutes as presented, seconded by Commissioner Moore.
The vote was in favor 2-0-0.
The non-public minutes of February 7, 2011 regularly scheduled Commissioners meeting was reviewed. Commissioner Goodell made a motion to accept the minutes as presented, seconded by Commissioner Moore.
The vote was in favor 2-0-0.
CUSTOMER CONCERNS:
Mr. & Mrs. Albert King requested a water rebate on their account due to a leak. Commissioner Goodell asked as to when they first noticed the leak. Mr. King stated when he received his bill plus a notice indicating high water usage stamped on the bill. Mr. King said he went to the cellar and could not hear anything. Mr. Sorrell came to the house and noticed the water meter spinning then he went to the cellar and could hear water running. Mr. King stated a plastic fitting that was cracked has been replaced in the crawl space. Commissioner Goodell stated they would be charged what it costs to treat the water. Mrs. Wilkins stated the allowable credit would be $1.25 per 100 cubic feet. A credit will be given back to April 2010 based on an average usage of 800 cubic feet per month which calculated to 7,000 cubic feet.
OPERATIONS MANAGER REPORT:
Mr. Herrington explained there was quite a bit of overtime this past Saturday due to a water main break on Manns Hill Road. Kevin, Eric and Rob worked with Dodge Contracting repairing a ring split on the water main. Due to four feet of frost and a
20 inch storm drain in the way the repair was time consuming.
Mr. Herrington stated there was also a leak discovered Saturday on Farr Hill Road and necessary repairs were made today.
Mr. Herrington stated there was also a call out for an alarm at the Gale River indicating low chlorine level. The chlorine tablet system encountered a problem but was quickly repaired and the system put back to normal operation.
Mr. Herrington stated the water line froze at 16 Elm Street on LWL’s side. Kevin and Matts Welding thawed the line and also advised the customer to run their water for the rest of this season.
Mr. Herrington informed the BOC that he and Mr. Sorrell have had discussions with Winterset regarding the location of the water line on Redington Street. Commissioner Goodell asked what will be used for the sleeve. Mr. Herrington said either HDPE or stainless steel sleeve.
Mr. Herrington stated he received a letter from Joanna Ray at the town inquiring about the water at Lahout Lane. Mr. Herrington explained that he sent a letter back explaining LWL’s concerns regarding building elevations and hydrant locations. Mr. Herrington stated that to the best of his knowledge, LWL does not want to entertain a pumping station and reservoir tank. Mr. Herrington stated he will need to review previous correspondence to verify. Mr. Herrington stated he has a meeting with Mike Norman this Thursday to discuss this.
Mr. Herrington was contacted by Fairpoint to do pole surveys for them and SegTEL Inc. pole attachments. He said there are approximately 300 poles to survey which he has started today and should be completed within the next couple of days.
FINANCIAL DIRECTORS REPORT:
Mrs. Wilkins informed the BOC that LWL has switched credit card processors for in house transactions only. The fees are less than who LWL previously had for a processor. At this time LWL is not charging customers a convenience fee. Mrs. Wilkins explained that the on line processing requires an interface to the billing software and should be completed in a month.
Mrs. Wilkins stated she has been working on the MD&A report which is included in the auditor’s report.
Mrs. Wilkins stated last July Mr. Saucier on 90 W. Elm Street filed a claim with his insurance company for water damage, which they paid. Now his insurance company is trying to collect from LWL, which Mrs. Wilkins stated has been forwarded to the Local Government Center.
OTHER BUSINESS:
Commissioner Moore stated the reservoir replacement is all set to go to vote.
ADJOURNMENT:
Commissioner Goodell made a motion to adjourn the meeting, seconded by
Commissioner Moore.
The vote was in favor 2-0-0.
Meeting adjourned at 1:50 p.m.
The regularly scheduled Commissioner’s meeting is held twice monthly on the first and third Monday, at 1:00 p.m., in the Department’s conference room.