The Board meets on the first and third Monday of each month. Meetings begin at 1:00 p.m. and are held in the department conference room at 65 Lafayette Ave, Littleton. Board meetings are open to the public and time is allotted for public comments at each meeting.
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The regularly scheduled Board of Commissioners (BOC) meeting began at 1:00 p.m. on Monday August 2, 2010 in the Littleton Water and Light Department (LWL) conference room. Present were Commissioner Eddy Moore, Commissioner Perry Goodell, Commissioner Ralph Ross, Financial Services Director Cheryl Wilkins, and Superintendent Thomas Considine.
MINUTES REVIEW:
The minutes of July 19, 2010 regularly scheduled Commissioners meeting were reviewed. Commissioner Ross made a motion to accept the minutes as presented, seconded by Commissioner Goodell.
The vote was in favor 3-0-0.
FINANCIAL DIRECTORS REPORT:
Mrs. Wilkins reviewed the financial statements for the month ended June 2010 with the Commissioners. Several discrepancies as compared to budget were discussed and explained by Mrs. Wilkins.
Superintendent Considine stated that the work conducted by LWL in conjunction with the Highland Avenue culvert replacement project will be expense as no funds were placed aside previously. The water section operating statement for June 2010 reflected a $ 3,000 debt for excavating costs incurred thus far.
SUPERINTENDENT/ MANAGERS REPORT:
1. The in-kind match that LWL provided the Town of Littleton in consideration for expenses incurred in conjunction with the 2009 Littleton Main Street Reconstruction Project was not accepted by the NHDOT. This result was not totally unexpected and was discussed at a previous BOC meeting and with town officials; therefore LWL needs to send the Town of Littleton a check in the amount of $ 91,260 the amount that was submitted for the in-kind match initially. Total expenses incurred by LWL for all work on the Department water and electric infrastructure in regard to this project were in excess of $206,000.
2. LWL personnel installed the eight (8) inch HDPE (plastic) water main under the Highland Street box culvert last week. The installation went as expected though there was a substantial amount of water to contend with that hampered LWL efforts to expedite the installation. The water main is being disinfected and will be restored to service this week.
3. LWL suspects that a faulty ten (10) inch pressure reducing valve (PRV) located in the basement of the Goss Pump Station failed and the Mt. Eustis tank emptied over the weekend. Several low pressure and no water reports were received by LWL on-call personnel early Monday (8/2/2010) and it was discovered that the water tank had emptied. About one (1) million gallons of water passed from the high pressure zone through the PRV into the low pressure zone (Oak Hill Zone). No damages were reported or discovered (as of this meeting), the water was mostly consumed within the system as the flow through Railroad Street meter had diminished significantly and some went over the weir at Oak Hill Reservoir.
LWL personnel checked the entire system for a water leak(s) though nothing was found, the water level in the reservoir had recovered somewhat (25% as of the meeting) and the water level in the tank is holding, which would indicate that it was not a broken pipe. LWL has not determined (as of this meeting) why the valve operated though speculates that the water pressure that is suppose to hold the valve shut tight was reduced and the valve prematurely opened.
In order to maintain proper tank turnover (reduce disinfection byproducts) the three (3) inch recirculation PRV needs to be placed back into service when the tank refills. To prevent further events the suspected ten (10) inch PRV that is parallel to the three (3) inch recirculation valve will be isolated (thought left in a fully functional state) from the low pressure side of the system. This will be accomplished by inserting a manually operated valve just downstream of ten (10) inch PRV. Once the isolation valve is installed the three (3) inch recirculation valve will be restored to its normal operating condition for water quality purposes.
NEW BUSINESS:
La Capra Associates advised LWL (via email correspondence) that wholesale power supply prices are about one (1) dollar a megawatt less than what the Department paid in June 2010. The June 2010 power supply purchase amounted to about 33% of the total amount required per typical month.
Following discussion, Commissioner Ross made a motion to authorize Superintendent Considine to solicit, through the Request for Proposal process, up to three (3) Mw of wholesale power supply for calendar year 2012 and 2013. In order for LWL to confirm a proposal the price per Mw shall be a minimum of $1.00 less than the average price that LWL agreed to pay for each product in June 2010.
Seconded by Commissioner Goodell.
The vote was in favor 3-0-0.
OTHER BUSINESS:
1. Commissioner Ross requested that La Capra Associates clarify the options available to LWL through the Demand Response Program and why they are recommending the LWL open its boundaries to the program.
2. Commissioner Moore briefed the BOC in regard to several initiative and projects that the Town of Littleton is evolved with.
3. Superintendent Considine requested that the BOC enter into Non Public Session to discuss personnel matters.
Commissioner Goodell made a motion to enter into Non Public Session (NPS) in accordance with RSA 91-A: 3, Para. II (c), to discuss a medical privacy matter. Seconded by Commissioner Ross.
Commissioner Moore called for a roll call vote. Commissioner Moore – Yes, Commissioner Goodell – Yes, Commissioner Ross– Yes.
Entered NPS at 1:50 p.m.
Came out of NPS and returned to the regular meeting at 2:07 p.m.
Commissioner Moore stated that the BOC voted while in NPS to keep the minutes of the NPS sealed due to medical privacy concerns.
ADJOURNMENT:
Commissioner Ross made a motion to adjourn the meeting, seconded by
Commissioner Goodell.
The vote was in favor 3-0-0.
Meeting adjourned at 2:10 p.m.
The regularly scheduled Commissioner’s meeting is held twice monthly on the first and third Monday, at 1:00 p.m., in the Department’s conference room.