The Board meets on the first and third Monday of each month. Meetings begin at 1:00 p.m. and are held in the department conference room at 65 Lafayette Ave, Littleton. Board meetings are open to the public and time is allotted for public comments at each meeting.
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The regularly scheduled Board of Commissioners (BOC) meeting began at 1:00 p.m. on Monday, June 7, 2010 in the Littleton Water and Light Department (LWL) conference room. Present were Commissioner Eddy Moore, Commissioner Perry Goodell, Commissioner Ralph Ross, Financial Services Director Cheryl Wilkins, and Superintendent Thomas Considine.
MINUTES REVIEW:
The minutes of May 17, 2010 regularly scheduled Commissioners meeting were reviewed. Commissioner Ross made a motion to accept the minutes as presented, seconded by Commissioner Goodell.
The vote was in favor 3-0-0.
FINANCIAL DIRECTORS REPORT:
1. Mrs. Wilkins reviewed the financial statements for the month ended April 2010 with the Commissioners. Several discrepancies as compared to budget were discussed and explained by Mrs. Wilkins.
2. The IWEB payment portal is in the final testing phase. The first on line payment was made and processed through the billing software without incident. Minor changes and tweaking some of the reporting systems will be discussed with the software developer and implemented prior to activation. We suspect that the system will be ready for public use very soon.
SUPERINTENDENT/ MANAGERS REPORT:
1. The grant request for the Oak Hill Reservoir is being processed by the USDA and everything appears to be progressing smoothly. A meeting with the USDA to discuss LWL eligibility will be scheduled soon.
2. The NHDES is in the process of conducting a public water system inspection of the LWL infrastructure and processes. The entire gravity system was inspected on Wednesday, June 2, 2010. The pressure zone facilities will be visited next week and inspected by NHDES personnel. With the exception of a few housekeeping items the overall inspection appears to be going very well.
3. LWL is expecting a letter from the Littleton Select board in regard to the annual Running Water Program. A few of the members of the select board are questioning why the Town should abate the sanitary charges for those customers that ran their water this past winter.
Commissioner Moore stated that he explained the program to the town manager and the select board and that LWL does allot for many town agencies without asking for compensation.
4. The new water main at the Littleton Regional Hospital recently passed the required hydrostatic pressure test. The leak was discovered at a faulty mechanical joint restraint adjacent to a new gate valve.
OLD BUSINESS:
1. Commissioner Moore stated that a schedule for replacing the Highland Avenue culvert has been approved.
Superintendent Considine stated that he has not heard anything to date but that the parts would be on hand and LWL should be ready to execute soon. LWL budget estimate for the project is approximately $15,000 and there appears to be no provision in the town allotted budget to cover any LWL expenses.
2. Commissioner Goodell inquired if the repairs to the Gale River dam were going to take place this season.
Superintendent Considine stated that discussion has already taken place with Dodge Contracting in regard to the project and LWL suspects that the repairs would be made in the August/ September timeline.
3. Commissioner Moore suggested that a letter along with a project update be sent to the Robert’s Family in appreciation of their property donation for the relocation of the Oak Hill reservoir.
Superintendent Considine stated that when the deed is returned from Grafton County that a letter would be sent.
NEW BUSINESS:
The BOC discussed the current power supply “futures” market as it compares to the current LWL wholesale power expenses.
Superintendent Considine stated that the department power supply requirements are satisfied through 2011 but there are no contracts in place out beyond Dec 2011.
Commissioner Ross made a motion to solicit 25% of the 2012 and 2013 power supply but do not exceed 3 Mw in total purchase. Seconded by Commissioner Goodell.
Vote was in favor 3-0-0.
OTHER BUSINESS:
Superintendent Considine stated that he attended the June 1st Planning Board Meeting in regard to proposed blasting at the old Highland Croft Farm. LWL has five (5) conditions that the contractor must comply (see LWL BOC letter dated May 7, 2010 to the Zoning Board of Adjustment) with prior to attaining a permit from the Town of Littleton.
The BOC agreed that LWL start preparing the terms of the performance bond.
Commissioner Moore stated that as the project could take up to five (5) years to complete and that an inflation escalator should be factored into the amount require for the bond.
Superintendent Considine stated that he would prepare the figures and have them to the BOC prior to the next meeting so that they could review and comment.
ADJOURNMENT:
Commissioner Goodell made a motion to adjourn the meeting, seconded by
Commissioner Ross.
The vote was in favor 3-0-0.
Meeting adjourned at 2:30 p.m.
The regularly scheduled Commissioner’s meeting is held twice monthly on the first and third Monday, at 1:00 p.m., in the Department’s conference room.