The Board meets on the first and third Monday of each month. Meetings begin at 1:00 p.m. and are held in the department conference room at 65 Lafayette Ave, Littleton. Board meetings are open to the public and time is allotted for public comments at each meeting.
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The regularly scheduled business meeting of the Littleton Water and Light (LWL) Board of Commissioners (BOC) began at 1:00 p.m. on Monday, April 4, 2022 in the LWL conference room. Present were Commissioner Peter Cooper, Commissioner Ralph Ross, Director of Finance Lori Hogan, and Superintendent Thomas Considine.
MINUTES REVIEW:
The minutes of the March 21, 2022 regularly scheduled Commissioners meeting were reviewed. Commissioner Ross made a motion to accept the minutes as presented, seconded by Commissioner Cooper.
The vote was in favor of the motion 2-0-0
APPOINTMENTS:
Nexamp Energy reviewed (virtually) a proposal regarding a battery/energy storage solution with the BOC. The goal is to reduce LWL cost associated with transmission demand/capacity by trimming/shaving loads during peak hours of each day. The proposed system could be located potentially at the Westside Substation, owned, maintained, and operated by Nexamp Energy.
Following some additional discussion, the BOC agreed that Nexamp Energy should submit a draft Letter of intent for LWL to review.
CUSTOMER & PUBLIC CONCERNS:
LWL on call personnel responded to a water main break on Kilburn Street on Tuesday, March 29, 2022 and a motor vehicle accident that broke a utility pole on Sunset Drive near the intersection of West Elm Street on Friday, April 1, 2022. LWL personnel resolved both incidents expeditiously and service was restored to all customers.
DIRECTOR of FINANCE and HUMAN RESOURCES REPORT:
1. Mrs. Hogan reviewed the highlights of the financial statements for the month ended December 2021 with the Commissioners. No adjustments or edits were made or recommended by the auditors following their review and analysis of LWL 2021 operating activities and financial records.
2. As a direct result of the recently completed independent audit of LWL 2021 financial statements and operating activity of 2021 Mrs. Hogan reviewed a calculation/ formula with the BOC to determine the amount of funds, if any, to be transferred from LWL operating account into the reserves. (Note: This action is in accordance with LWL by-laws and past practice).
Following some additional discussion Commissioner Ross made a motion to transfer the net change in operating cash (surplus), as audited, to the water and electric replacement reserve accounts in the amount of $175,327 and $74,523 respectively. Seconded by Commissioner Cooper.
The vote was in favor of the motion 2-0-0
Mrs. Hogan stated that the funds expended by LWL on all capital equipment purchased and force account betterment projects totaled $198,775. This provided LWL a net retained earnings of about $51,000 for the year ended 2021 that will be reflected in the audited report.
SUPERINTENDENT/ GENERAL MANAGERS REPORT:
The NH Department of Energy (NHDOE) recently distributed the proceeds from the fifty-fifth (55) Regional Greenhouse Gas Initiative (RGGI) Cap and Trade auction to LWL for disbursement to ratepayers in the amount of about $66,410. Once LWL receives payment from the NHDOE eligible LWL electric customers will receive a rebate (credit) in the amount of about $11/1,000 kWh applied to their LWL statement.
GENERAL/OTHER BUSINESS:
1. The BOC reviewed a quote presented by James A. Kiley Company for a new “55-foot hydraulic aerial device and cab chassis” (bucket truck) in the amount of about $313,000. Due to the extend lead time of the vehicle anticipated arrival the capital funds expenditure is not expected until FY 2023.
Following additional discussion related to different options available the BOC agreed and accepted the quote dated March 22, 2022 and opted for the regular cab chassis with a stainless steel body. A vote was not necessary as the justification for the replacement bucket truck was discussed in detail and the capital expenditure was approved by vote of the BOC in December 2021.
2. The BOC reviewed the NH Department of Environment Services 2022-2024 Strategic Planning grant application and program which was initially discussed with the BOC at their public business meeting on December 6, 2021 and approved at the BOC public meeting on December 20, 2021. Funds will be utilized by LWL to supplement and improve the recently completed water system asset management program with the goal to create a master plan for the water distribution system. When completed LWL will have master plans in place for all critical infrastructure components for both the water and electrical systems.
Commissioner Ross made motion to formally accept the NHDES strategic planning grant funds in the amount of $50,000 to create a master plan for the water distribution system, and that Superintendent Considine is authorized to sign and execute all documents on behalf of the LWL relative to this grant, seconded by Commissioner Cooper.
The vote was in favor of the motion 2-0-0
3. The BOC reviewed and discussed a proposal submitted by Greenstreet Power Partners about a proposed Purchase Power Agreement (PPA) if they were to install a 4MW solar array on the old landfill adjacent to the Industrial Park Road. The array output would be interconnected to the South Street substation 4,160 kV distribution circuit.
The BOC agreed that the terms presented were not in the best interest of the LWL and its customers and that LWL might need to construct about 1,000 feet of 3-phase overhead line to accomplish the interconnection. The BOC was also concerned with any back feeding into the substation distribution circuit as the existing load of the substation is less than the array potential output. Ideally the array should be on a dedicated circuit or interconnected to the 34.5 kV substransmission circuit.
MEETING ADJOURNMENT:
There being no further business to come before the board Commissioner Ross made a motion to adjourn the meeting, seconded by Commissioner Cooper.
The vote was in favor of the motion 2-0-0.
Meeting adjourned at 3:05 p.m.
The regularly scheduled Commissioner’s meeting is held twice monthly on the first and third Monday, at 1:00 p.m., in the Department’s conference room.