The Board meets on the first and third Monday of each month. Meetings begin at 1:00 p.m. and are held in the department conference room at 65 Lafayette Ave, Littleton. Board meetings are open to the public and time is allotted for public comments at each meeting.
The regularly scheduled business meeting of the Littleton Water and Light (LWL) Board of Commissioners (BOC) began at 1:00 p.m. on Monday, March 7, 2022 in the LWL conference room. Present were Commissioner Peter Cooper, Commissioner Ralph Ross, Commissioner Linda MacNeil, Director of Finance Lori Hogan and Superintendent Thomas Considine.
The minutes of the February 22, 2022 regularly scheduled Commissioners meeting were reviewed. Commissioner MacNeil made a motion to accept the minutes as presented, seconded by Commissioner Ross.
The vote was in favor of the motion 3-0-0
1. Cory Philbrick the lead auditor for Vachon Clukay discussed the 2021 financial statement audit with the BOC. Mr. Philbrick stated that the focus was on the 2021 payroll and that they expect to have a draft report to LWL in April.
2. Convergent Energy reviewed (virtually) a proposal regarding a Battery Storage solution with the BOC. The goal is to reduce LWL cost associated with transmission demand/capacity by trimming/shaving loads during peak hours of each day. The proposed system could be located potentially at the Westside Substation, owned, maintained, and operated by Convergent Energy.
Following some additional discussion, the BOC agreed that Convergent Energy should submit a draft Letter of Intent for LWL to review.
Superintendent Considine advised the BOC that LWL is expecting two (2) similar presentations regarding a potential battery storage solution.
DIRECTOR of FINANCE and HUMAN RESOURCES REPORT:
1. Mrs. Hogan advised the BOC that one of the prospective candidates recently interviewed for the pending water operator vacancy was hired and is expected to being work in April. This candidate is fully qualified and possesses all the required potable water licenses.
2. Security Benefits is in the process of preparing the final contract document modifications to LWL current 457 plan and the companion 401a plan. Draft documents were reviewed by LWL, and changes suggested. The executable documents should be ready for signature once these changes are made and approved.
SUPERINTENDENT/ GENERAL MANAGERS REPORT:
Mr. Considine advised the BOC that Daymark Energy is suggesting a meeting to discuss the potential of soliciting a power supply Request-For-Proposals (RFP). The RFP will focus on resource shortages for the remainder of 2022 and 2023. As the cost of energy is at historical high, favorable results and a long-term contract may not be available.
1. Public notices about convening a hearing about the pending water and electric rate adjustment will be sent to the local newspaper. The ads are expected to be in the paper the week of March 14, 2022.
2. The chair of the Town of Littleton selectboard reached out to LWL regarding the perceived low illumination levels (dark spots) along Main Street between the Littleton Diner and Cottage Street and asked if there is anything that LWL could suggest that would improve the lighting.
Halophane lighting engineers have provided LWL a possible solution to potentially increase the illumination levels along Main Street, but the height of the decorative light poles and spacing is restricting the dispersion of the available output/size of the luminaries. The existing 175 metal halide luminaries cannot be modified and needs to be totally replaced. The alternative and most cost-effective alternative suggested by Halophane is to replace the 175 MH with and LED retrofit kit. According to the Halophane models the illumination levels on both roadway and sidewalk surfaces meets the standard with the LED system recommended. The estimate cost of LED retrofit kit is about $1,200 - $1,500 each.
Following some discussion, the BOC agreed that LWL will conduct a pilot program. Purchase and install three (3) LED retrofits luminaries adjacent to the crosswalk by the movie theater. The anticipate initial and installation of the three (3) LED luminaries is estimated at about $5,000 (LWL will incur this expense). Once the effectiveness of the increase illumination is evaluated the Town of Littleton plans to propose a warrant article to upgrade the reminding fixtures west to the Diner at a future town meeting.
3. Commissioner MacNeil made a motion to enter Nonpublic Session to discuss a matter that may involve attorney client confidential information and a pending litigation in accordance with RSA 91-A:3, II(e). Seconded by Commissioner Ross.
Commissioner Cooper called for a roll call vote to enter in nonpublic session.
Commissioner MacNeil - yes, Commissioner Ross -Yes , Commissioner Cooper Ė Yes
The vote was in favor of the motion 4-0-0,
Entered nonpublic session at 2:52 p.m.
Public session reconvened at 3:10 p.m.
There being no further business to come before the board Commissioner Ross made a motion to adjourn the meeting, seconded by Commissioner MacNeil.
The vote was in favor of the motion 3-0-0.
Meeting adjourned at 3:12 p.m.
The regularly scheduled Commissionerís meeting is held twice monthly on the first and third Monday, at 1:00 p.m., in the Departmentís conference room.