The Board meets on the first and third Monday of each month. Meetings begin at 1:00 p.m. and are held in the department conference room at 65 Lafayette Ave, Littleton. Board meetings are open to the public and time is allotted for public comments at each meeting.
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The regularly scheduled business meeting of the Littleton Water and Light (LWL) Board of Commissioners (BOC) began at 1:00 p.m. on Monday, July 19, 2021 the LWL conference room. Present were Commissioner Peter Cooper, Commissioner Ralph Ross, Commissioner Linda MacNeil, Director of Finance Lori Hogan and Superintendent Thomas Considine.
MINUTES REVIEW:
The minutes of the July 6, 2021 regularly scheduled Commissioners meeting were reviewed. Commissioner Ross made a motion to accept the minutes as presented, seconded by Commissioner MacNeil.
The vote was in favor of the motion 3-0-0
DIRECTOR of FINANCE and HUMAN RESOURCES REPORT:
1. Mrs. Hogan reviewed the highlights of the financial statements for the month ended May 2021 with the Commissioners. Several variances as compared to budget were discussed and explained by Mrs. Hogan. Transmission expenses associated with both National Grid and ISONE Open Access Transmission Tariffs are trending at about fifteen (15) percent above breakeven and amounts to most of the overall budget shortfall, other expenses are in line with budget projections.
As transmission expenses are trending higher than anticipated Commissioner Cooper asked that Daymark provide LWL a cost projection as to how transmission cost is expected to behave going forward. As this expense are fluctuating the most LWL can then more accurately assess their impact on the annual operating statement once the data is provided.
2. Mrs. Hogan updated to the BOC about the final Department of Labor (DOL) safety on-site inspection. The DOL inspector returned on Thursday, July 15, 2021 and completed the inspection of the remaining water facilities in Bethlehem. Verbal credit was provided to LWL on all improvements that LWL completed based on the recommendation provided during the initial inspection. A formal report will be provided to LWL when complete.
3. Staff from the Littleton Fire Department conducted a life and safety inspection of 65 Lafayette facilities on Friday, July 16, 2021. A report of the inspection and recommendation will be provided LWL later.
4. Primex (LWL property & liability coverage carrier) on June 28, 2021, notified LWL of coverage changes and costs increase being passed on to their customer for 2021-2022 were expected to be significant due to recent losses associated with cybersecurity claims. Considering the warning LWL received a credit in the amount of about $11,700 no explanation given by Primex as to why.
SUPERINTENDENT/ GENERAL MANAGERS REPORT:
1. LWL personnel completed significant repairs recently to a section of water main on North Fairview Street that was reported leaking. Several pictures were shown to the BOC as to the complexity of the repair due to other utilities near the actual leak. It appears that the leak was the result of improper installation.
2. Notchnet filmed the first operational video snippet last week in connection with improving LWL website content. LWL personnel were filmed and other interviewed while LWL personnel transferring overhead lines and a hydrant flushing video will be coming soon. Each snippet will be about two (2) to three (3) minutes in length.
GENERAL/OTHER BUSINESS:
1. The BOC reviewed and discussed Daymark Energy advisory recommendation that LWL go out for bids for wholesale power supply resource for November and December 2021 soon and later for future needed resources. Prices are currently trending high across all the commodity markets though Daymark does not feel that the effects due to recent inflation will be lasting regarding the cost of natural gas which drive electricity prices.
For some discussion, the BOC agreed to proceed with Daymark recommendation as discussed above.
2. Commissioner MacNeil made a motion to enter Nonpublic Session to discuss a matter that may involve a pending litigation in accordance with RSA 91-A:3, II(e), the motion was Seconded by Commissioner Ross.
Commissioner Cooper called for a roll call vote to enter in nonpublic session.
Commissioner Cooper - Yes, Commissioner Ross – Yes, Commissioner MacNeil - Yes.
The vote was in favor of the motion 3-0-0, entered nonpublic session at 1:53 p.m.
Public session reconvened at 2:16 p.m.
Following some additional discussion and the advice of legal counsel, Commissioner MacNeil made a motion that as a direct result of the legal dispute involving the Town of Littleton vs. Schuyler Sweet, et al. and whereas he is specifically a named individual in the dispute, the LWL BOC therefore retains Schuyler Sweet as a consultant to assist with the litigation until the above-mentioned legal dispute is resolved. Mr. Sweet shall receive an annual monetary compensation of $1 while retain in this capacity, seconded by Commissioner Ross.
The vote was in favor of the motion 3-0-0.
MEETING ADJOURNMENT:
There being no further business to come before the board Commissioner MacNeil made a motion to adjourn the meeting, seconded by Commissioner Ross.
The vote was in favor of the motion 3-0-0.
Meeting adjourned at 2:23 p.m.
The regularly scheduled Commissioner’s meeting is held twice monthly on the first and third Monday, at 1:00 p.m., in the Department’s conference room.