Serving the Community since 1903

Minutes of Littleton Water and Light Meetings

The Board meets on the first and third Monday of each month. Meetings begin at 1:00 p.m. and are held in the department conference room at 65 Lafayette Ave, Littleton. Board meetings are open to the public and time is allotted for public comments at each meeting.

Minutes for 2021

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Regular Meeting Jun 7, 2021

The regularly scheduled business meeting of the Littleton Water and Light (LWL) Board of Commissioners (BOC) began at 1:00 p.m. on June 7, 2021 in the LWL conference room. Present were Commissioner Schuyler Sweet, Commissioner Ralph Ross, Commissioner Peter Cooper, Director of Finance Lori Hogan and Superintendent Thomas Considine.

MINUTES REVIEW:

The minutes of the May 24, 2021, regularly scheduled Commissioner’s meeting were reviewed. Commissioner Cooper made a motion to accept the minutes as presented, seconded by Commissioner Ross.

The vote was in favor of the motion 3-0-0

DIRECTOR of FINANCE and HUMAN RESOURCES REPORT:

1. LWL was recently notified by the NH Retirement System that the employers share for membership and participation in the NHRS will increase by about three (3) percent effective July 1, 2021. The employers share of LWL’s NHRS membership will increase to 14.06 percent.

2. LWL independent auditors (Vachon Clukay) recently published LWL’s audit of the financial statements for the year ended 2020 and distribution made to the BOC. No deficiencies were noted, the report/opinion is considered clean as the auditors had no recommendations for operational/internal control processes improvements.

A request for proposals will be distributed to auditing firms later this year for potential selection of the 2021 firm in accordance with previous discussions.


SUPERINTENDENT/ GENERAL MANAGERS REPORT:

LWL has been given notice by the NH Department of Labor (NHDOL) that a safety/operations inspection is scheduled for Friday, June 18, 2021. The NHDOL has never inspected LWL though NHDES, OSHA and Primex have in the past.

GENERAL/OTHER BUSINESS:

1. Mr. Considine reviewed and discussed LWL’s approved 2021 Capital Improvement Project and Equipment plan (CIPE) with the BOC and requested that it be amended as priorities have changed.

For 2021, $50,000 was allocated and approved for street lighting underground work along Main Street which is no longer needed (see note below) to be funded though $18,000 could be repurposed for engineering support on the voltage conversion and site maintenance at the pole yard on Carleton Street. To support the circuit conversion the loads on the system/circuits feeder from Lafayette need to be analyzed in greater detail. This will determine which circuits need to remain post conversion to carry the load towards the northeast portions of the electrical distribution system (engineering cost estimate is $18,000). In addition, site work/improvements are needed at the pole yard to clear a location to safely store electrical equipment (contractors estimate $3,000).

Note: LWL in conversation with the Littleton Police Chief discussed that if the crosswalk adjacent to Jiff Mart and the Congregational church are adequately illuminated that would mitigate the dark spot until the phase II Main Street project is complete in the future. A wooden utility pole and LED light standard was placed at the intersection of Church Street and Main Street that illuminates the crosswalk in front of the Church and the lights near the Jiff Mart are also active.

Following some additional discussion Commissioner Ross made a motion to amend the 2021 CIPE as proposed, seconded by Commissioner Cooper.

The vote was in favor of the motion 3-0-0.

2. The BOC discussed LWL’s Financial Statement and Independent Auditors Report for the year ended 2020 as presented by Vachon Clukay in greater detail. It was decided that they had adequately reviewed and discussed the information contain therein sufficiently and congratulated LWL management on the effort provided to present a quality report.

Following some additional discussion Commissioner Cooper made a motion to accept LWL’s Financial Statement and Independent Auditors Report for the year ended 2020 as presented, seconded by Commissioner Ross.

The vote was in favor of the motion 3-0-0.


MEETING ADJOURNMENT:

There being no further business to come before the board Commissioner Cooper made a motion to adjourn the meeting, seconded by Commissioner Ross.

The vote was in favor of the motion 3-0-0.

Meeting adjourned at 2:31 p.m.

The regularly scheduled Commissioner’s meeting is held twice monthly on the first and third Monday, at 1:00 p.m., in the Department’s conference room.


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