The Board meets on the first and third Monday of each month. Meetings begin at 1:00 p.m. and are held in the department conference room at 65 Lafayette Ave, Littleton. Board meetings are open to the public and time is allotted for public comments at each meeting.
The regularly scheduled business meeting of the Littleton Water and Light (LWL) Board of Commissioners (BOC) began at 1:00 p.m. on Monday, May 24, 2021 the LWL conference room. Present were Commissioner Schuyler Sweet, Commissioner Ralph Ross, Commissioner Peter Cooper, Director of Finance Lori Hogan, and Superintendent Thomas Considine.
The minutes of the May 3, 2021 regularly scheduled Commissioner’s meeting were reviewed. Commissioner Cooper made a motion to accept the minutes as presented, seconded by Commissioner Sweet.
The vote was in favor of the motion 2-0-1.
Commissioner Ross abstained from voting as he was not present for the meeting.
Commissioner Sweet acknowledged LWL’s wholesale power supply advisors Mr. Stan Faryniarz from Daymark Energy and Mr. Craig Kieny from Energy Initiatives. They will present their annual briefing to the BOC about the status of the 2021 forward wholesale power supply market and recommendations regarding LWL’s proposed energy resource procurement for 2022 - 2024.
Mr. Faryniarz presented the BOC with a power point slide packet that he and Mr. Kieny will refer to throughout the discussion. Mr. Faryniarz and Mr. Kieny discussed the following topic with the BOC: 1) LWL’s current procurement hedge strategy and the three (3) major cost centers, 2) Hedge procurement target percentages (did LWL want to change action levels), 3) Forward capacity market, 4) current spot market activity and trends, 5) timing of the proposed wholesale procurement 6) discussions relative to LWL voluntarily developing a green energy program for customers to purchase a green product and 7) reestablishing discussion with Eversource Energy about a proposed redundant 34.5kV feeder from the south into the Industrial Park on Mt. Eustis Road.
Following some additional discussion, the BOC directed Mr. Faryniarz and Mr. Kieny to work with Superintendent Considine and procure the needed resources for 2021 and to prepare the solicitation for portions of the resources for 2022-2024 if bid prices are favorable. The BOC discussed a vote taken at their previous meeting (May 3, 2021) and that it should be amended to include the proposed 2021 procurements as these resources were not discussed.
Commissioner Cooper made a motion to authorize Mr. Considine to proceed with the solicitation with Daymark Energy and execute the contracts as needed to secure the needed wholesale resources for 2021 and portions of 2022-2024 if applicable, seconded by Commissioner Ross.
The vote was in favor of the motion 3-0-0
Mr. Faryniarz stated that he would expect bid prices around the $45 /MW as most of LWL needs are for peak hour resources. Requests for proposal would likely be ready to solicit in mid-June 2021 and he would initiate contact with Eversource regarding the U199 project. He thanked the BOC for the invitation to meet with them and he and Mr. Kieny exited the meeting.
DIRECTOR of FINANCE and HUMAN RESOURCES REPORT:
1. LWL independent financial auditors from Vachon Clukay & Company PC presented the final document for LWL to execute before they would release LWL 2020 year-ended financial audit. The management representation letter signed by LWL management attests that all LWL employees working throughout the entire audit process did not withhold any financial information from the auditors and that LWL fully disclosed all information requested. Once the signed document is received by the auditors, they will issue the final audit and opinion.
2. Mrs. Hogan discussed RSA 471-C:2 regarding Property Presumed Abandoned with the BOC. Abandoned property must be turned over to the State of NH annually and LWL is working its records to achieve this requirement. Abandoned property as it relates to LWL operations is generally connected with a security deposit (cash) returned to a customer that LWL customer is entitled to though they did not cash the check which is void after 90-days. Typically, this happens when the customer(s) did not leave a valid forwarding address, they mostly likely lost LWL check and in some cases the eligible customer(s) may be deceased. LWL estimates that there is about $7,000 in unclaimed property on LWL books currently. No action is needed by the BOC until a tally is completed and the unclaimed property has been determined and ready to be sent to the State of NH.
SUPERINTENDENT/ GENERAL MANAGERS REPORT:
1. Mr. Considine stated that the covid-19 mitigation measures regarding LWL operations were rescinded in accordance with the recent CDC recommendations and a significant drop in overall covid cases locally. Employees can make their own decision whether to wear a mask inside/outside the LWL office/garage/worksite or not depending on their personal circumstances and convictions. LWL employees that need to access customers private, or business property are required to follow the customers guidelines as they pertain to that location.
2. LWL submitted a pre-application grant request for 2021 DWSRF funding for the Phase 1 work required to relocated of the 12-inch water main in the Bethlehem Hollow along the westerly side of the Ammonoosuc River into the public Right-of-Way.
There being no further business to come before the board Commissioner Cooper made a motion to adjourn the meeting, seconded by Commissioner Ross.
The vote was in favor of the motion 3-0-0.
Meeting adjourned at 3:05 p.m.
The regularly scheduled Commissioner’s meeting is held twice monthly on the first and third Monday, at 1:00 p.m., in the Department’s conference room.