The Board meets on the first and third Monday of each month. Meetings begin at 1:00 p.m. and are held in the department conference room at 65 Lafayette Ave, Littleton. Board meetings are open to the public and time is allotted for public comments at each meeting.
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The regularly scheduled Board of Commissioners (BOC) meeting began at 1:00 p.m. on Monday, March 15, 2010 in the Littleton Water and Light Department (LWL) conference room. Present were Commissioner Ralph Ross, Commissioner Eddy Moore, Commissioner Perry Goodell, Financial Services Director Cheryl Wilkins and Superintendent Thomas Considine.
MINUTES REVIEW:
The minutes of March 1, 2010 regularly scheduled Commissioner’s meeting were reviewed. Commissioner Goodell made a motion to accept the minutes as presented, seconded by Commissioner Moore.
The vote was in favor 3-0-0.
FINANCIAL DIRECTORS REPORT:
Commissioner Goodell on Monday, March 8, 2010 signed for and received the final auditor’s report of year ended 2009. Distribution was made to the BOC and Town of Littleton.
SUPERINTENDENT/ MANAGERS REPORT:
1. The LWL submitted back up documentation in regard to the Littleton Main Street reconstruction project to support the grant application. If this amount is acceptable as a match for in kind services rendered by the Department the savings would be considerable with regard to additional out of pocket cash expenditure to support this project.
2. The tests results on the substation transformer at the Westside were not encouraging. It appears that there is core damage on one of the phases. The visual inspection performed by TSI was not conclusive, though the physical test results have not changed from the initial tests conducted following the wind storm. ESC, Inc has been contacted to review the test results and provide a second opinion as well as prepare a transformer specification to secure a replacement transformer. Once the specification is prepared the RFP process will begin and a timeline for replacement will be more readily determined. An interim transformer replacement plan is also being development as LWL suspects the timeline from RFP to delivery most likely will be substantial.
Commissioner Ross inquired as to when the Department thinks that the system voltage might be ready to be converted as this would less our needed transformer capacity?
Line personnel are working the final large section of line (Cottage Street area) as well as several smaller section of the system. We anticipate that working at the present pace with LWL crews that we would most likely need another two (2) years.
3. The BOC reviewed the proposed floor plan of the front office area and endorsed the proposed changes. Office renovations are and will be on going as each room in the interior of the building will be mostly finished prior to expanding the front office area. The new IT/ Communications room is basically completed, when the final equipment (CAT 6 switch portal) is installed the final data and voice wiring will be completed and the next phase will begin (new conference room).
4. LWL personnel began working to improve a pipe vault adjacent to the Apthorpe Reservoir this morning. The existing structure was installed in the mid 1990s, the equipment does not function properly and ingress and egress into the work space needs improvement and is potentially problematic. The equipment will be replaced and access to the structure will be greatly improved.
OLD BUSINESS:
1. Commissioner Moore stated that LWL needed to make the necessary arrangements to transfer the Roberts Family Trust property (.92 acres) to the Town of Littleton. Superintendent Considine will contact the Town Manager.
Superintendent Considine stated that he is working with the Rural Water Association with regard to funding the new reservoir on Oak Hill. The BOC asked that if LWL were approved to receive RW funds that the department review a large scope of projects to include removing the last of the two (2) inch galvanized lines.
Commissioner Moore stated that it appears that the Redington Street bridge project is on schedule for a late summer 2010. No contact has been received from the project engineers. LWL will inquire.
NEW BUSINESS:
The BOC reviewed a proposed new Public Suppression Fee. The fee is based on the size (inches) and would be applied to all customers with a fire connection to the water system. Currently, customers with fire connection do not pay to have the additional water capacity available.
Commissioner Goodell was concerned that customers were paying for the connection capacity twice.
Superintendent Considine stated that a customer’s capacity fee is based on the size of the domestic water meter and that they pay for what they consume. Fire connections are not metered and the Department maintains about three (3) million gallons in storage that it would not otherwise have to for just a residential system. If the department did not have to design for fire suppression/ protection, much smaller water mains and reservoir (tanks) and very few hydrants would be needed to maintain a residential system without fire demand expectations.
The BOC requested additional information about insurances advantages for installing a sprinklers system and tabled further discussion until their April 5th meeting.
OTHER BUSINESS:
Superintendent Considine stated that a Notice to Disconnect for Non Payment will be going out the first week of April. Historically, this is a very stressful time in the front office as the department is expecting to begin discontinuing service for those customers in the arrears shortly thereafter.
ADJOURNMENT:
Commissioner Goodell made a motion to adjourn the meeting, seconded by
Commissioner Moore.
The vote was in favor 3-0-0.
Meeting adjourned at 2:10 p.m.
The regularly scheduled Commissioner’s meeting is held twice monthly on the first and third Monday, at 1:00 p.m., in the Department’s conference room.