The Board meets on the first and third Monday of each month. Meetings begin at 1:00 p.m. and are held in the department conference room at 65 Lafayette Ave, Littleton. Board meetings are open to the public and time is allotted for public comments at each meeting.
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The regularly scheduled business meeting of the Littleton Water and Light (LWL) Board of Commissioners (BOC) began at 1:00 p.m. on Monday, August 17, 2020 in the LWL conference room. Present were Commissioner Schuyler Sweet, Commissioner Ralph Ross, Commissioner Peter Cooper, Director of Finance Lori Hogan and Superintendent Thomas Considine.
MINUTES REVIEW:
The minutes of the August 3, 2020 regularly scheduled Commissioners meeting were reviewed. Commissioner Cooper made a motion to accept the minutes as presented, seconded by Commissioner Ross.
The vote was in favor of the motion 2-0-1
Commissioner Sweet abstained from the vote as he was not present for the meeting.
APPOINTMENTS:
Brien Ward was in attendance and addressed the BOC about the recent newspaper article in the Caledonian Record regarding LWL budget being presented for town and was deeply concerned with the article. The potential secondary affects to the overall LWL operations, rates and Littleton Economic Development must be consider and will be adversely affected if allowed to happen.
Superintendent Considine suggested that the meeting enter executive nonpublic session due to the potential legal matter.
Commissioner Sweet made motion that the meeting move into nonpublic session to discuss matter relate to RSA 91-A:3, II(e), seconded by Commissioner Ross. A roll call vote was solicited. Commissioner Sweet – Yes, Commissioner Ross-Yes, and Commissioner Cooper-Yes
The vote was in favor of the motion 3-0-0
Entered NPS at 1:05 p.m.
Public session reconvened at 2:00 p.m., no votes were taken by the BOC in NPS.
FINANCIAL DIRECTORS REPORT:
Mrs. Hogan briefed the BOC regarding fuel and propane solicitation for the coming heating season. She has received one (1) quote so far.
Following a brief discussion, Commissioner Cooper made a motion that authorized Mrs. Hogan/LWL to execute an agreement with the company that is offering the lowest competitive bid, seconded by Commissioner Ross
The vote was in favor of the motion 3-0-0
SUPERINTENDENT/ GENERAL MANAGERS REPORT:
1. Mr. Considine discussed extending the current office hours (6:30 a.m.- 3:00 p.m.) with the BOC. Customers have not commented on the current hours as LWL offers several ways to pay their bill and contact LWL.
Following a brief discussion regarding overall customer benefits/service affected by this action and possible staff rotation (flexible hours) to cover normal office hours. The current office (summer) hours are provisionally extended until the end of 2020 pending BOC review.
2. Demolition work started this week on the dam on the South Branch of the Gale River. The project is progressing well, and the first payment requisition has been submitted by the contractor. Funds from American Rivers and their partners will reimburse LWL for all contract expenses.
3. NHDES has processed the 2020 Slow Sand Filtration grant and State Revolving Fund (SRF) loan payment. LWL has one (1) remaining payment (2021) before the project is completely paid off.
GENERAL/ OTHER BUSINESS:
Mr. Considine discussed and review LWL current wholesale power supply portfolio and resources with heh BOC. A conference call was held with Daymark Energy last week and it was decided to scheduled power supply procurement while prices appear to be low. Mr. Considine requested authorized from the BOC to execute the applicable documents that may amount to about $1.4 million in future power supply purchases. The proposed power supply procurement is set for later this month and would solicit resource to hedge against spot market fluctuation for the FY 2021- 2023 with an option of some of the needed resources in 2020 depending on the bid prices received.
Following a brief discussion Commissioner Cooper authorized Mr. Considine to execute the applicable wholesale power supply contracts for 2021-2024 at his discretion with advice provide by Daymark Energy, seconded by commissioner Ross.
The vote was in favor of the motion 3-0-0
ADJOURNMENT:
There being no further business to come before the board Commissioner Ross made a motion to adjourn the meeting, seconded by Commissioner cooper.
The vote was in favor of the motion 3-0-0.
Meeting adjourned at 2:25 p.m.
The regularly scheduled Commissioner’s meeting is held twice monthly on the first and third Monday, at 1:00 p.m., in the Department’s conference room.