The Board meets on the first and third Monday of each month. Meetings begin at 1:00 p.m. and are held in the department conference room at 65 Lafayette Ave, Littleton. Board meetings are open to the public and time is allotted for public comments at each meeting.
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The regularly scheduled Board of Commissioners (BOC) meeting began at 1:00 p.m. on Monday, March 01, 2010 in the Littleton Water and Light Department (LWL) conference room. Present were Commissioner Ralph Ross, Commissioner Eddy Moore, Commissioner Perry Goodell, Financial Services Director Cheryl Wilkins and Superintendent Thomas Considine.
MINUTES REVIEW:
The minutes of February 16, 2010 regularly scheduled Commissioners meeting were reviewed. Commissioner Moore made a motion to accept the minutes as presented, seconded by Commissioner Goodell.
The vote was in favor 3-0-0.
CUSTOMER CONCERNS:
Mr. Chad Whitehead, P.E. representing the Dufresne Group (Consulting Engineers) introduced himself to the BOC. Dufresne Group recently opened an office on Portland Street in St. Johnsbury, VT and wanted to advise to LWL.
FINANCIAL DIRECTORS REPORT:
1. Mrs. Wilkins reviewed the financial statements for the month ending January 2010 with the Commissioners. Several discrepancies as compared to budget were discussed and explained by Mrs. Wilkins.
2. LWL participated in an online web presentation sponsored by InHanced. Following the demonstration the decision was made to proceed with the implementation and installation of the IWEB program. Final details are still being worked out with the parties involved in the process.
SUPERINTENDENT/ MANAGERS REPORT:
1. The heavy winds throughout the night and early morning of February 25th and 26th caused many power outages through our service area, especially in the higher elevations that were the hardest hit. Felled trees, many large in diameter, brought down overhead line and hindered LWL restoration operations. Within twenty-one (21) hours power was restored to all of LWL customers, the longest outage lasted about thirteen (13) hours.
This is a direct result of LWL personnel making repairs and moving expeditiously from one (1) trouble problem in an orderly and planned progression. The LWL office was staffed throughout the event to record outage information and address customer concerns.
There was a reported low voltage problem on a phase that affected the two (2) circuits leaving Westside substation that was mitigated during the event. Further testing will be required on the equipment to determine the exact nature and extent of the problem.
2. The planned relocation of the LWL server room has started and progress is expected to proceed swiftly, due to limited preparation work in the existing room. Goulett Communications was contacted and will provide voice, data, and digital support throughout the planned renovations.
3. The BOC reviewed and discussed an email correspondence received by the Town of Littleton in regard to LWL portion of the Littleton Main Street reconstruction costs. The correspondence received stated that LWL could leverage “In-Kind” expense towards the work that was covered under the contract. The bid documents show that LWL was responsible for $115,000 relative to work rendered by the contractor. All LWL activities on the project throughout 2009 totaled about $88,000 and the Towns are saying that LWL can offset the contracted amount with service previously rendered.
Superintendent Considine stated that he was not aware that “In-Kind” services were eligible to be part of the Town’s NHDOT grant. The Town of Littleton has been asked for clarification though the LWL would welcome using previous service rendered towards their contractual obligation.
OLD BUSINESS:
The letter and site map sent to the Town of Littleton Planning Board was discussed with regard to the Brickyard Well and the proposed blasted operation at the Highland Croft Farm. LWL requested that the owner provide full performance bonding to replace the Brickyard Well should the water become contaminated by blasting residuals should a permit be granted.
OTHER BUSINESS:
Commissioner Moore stated that the Zoning Hearing for the proposed development off Joe Lahout Lane was postponed and will be rescheduled and asked if LWL had any concerns.
Superintendent Considine stated that the department has worked with the owner’s agents (Horizons Engineering) on the concept plan though more detail will have to be workeed out on the construction plans.
Commissioner Ross discussed the wholesale power supply position for 2012. It was agreed that until the futures price decline below market price that the LWL remain in its current position.
ADJOURNMENT:
Commissioner Moore made a motion to adjourn the meeting, seconded by
Commissioner Goodell.
The vote was in favor 3-0-0.
Meeting adjourned at 2:00 p.m.
The regularly scheduled Commissioner’s meeting is held twice monthly on the first and third Monday, at 1:00 p.m., in the Department’s conference room.