The Board meets on the first and third Monday of each month. Meetings begin at 1:00 p.m. and are held in the department conference room at 65 Lafayette Ave, Littleton. Board meetings are open to the public and time is allotted for public comments at each meeting.
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The regularly scheduled Board of Commissioners (BOC) meeting began at 1:00 p.m. on Tuesday, February 19, 2019 in the Littleton Water and Light (LWL) conference room. Present were Commissioner Ralph Ross, Commissioner Peter Cooper, Commissioner Schuyler Sweet and Superintendent Thomas Considine.
MINUTES REVIEW:
The minutes of the February 4, 2019 regularly scheduled Commissioners meeting were reviewed. Commissioner Cooper made a motion to accept the minutes as presented, seconded by Commissioner Ross.
The vote was in favor of the motion 2-0-1. Commissioner Sweet abstained from voting as he was not present for this meeting.
CUSTOMER & PUBLIC CONCERNS:
1. LWL is fielding questions from concerned citizens in the wake of the Town’s and SAU deliberative sessions which recently concluded. Many have questions concerning LWL’s involvement with the sewer project in the Rock Strain development area and the infrastructure to the proposed elementary school.
2. A meeting is scheduled with town officials to discuss LWL proposed water main loop feed from Oak Hill Ave to Tuck Lane and Littleton’s sidewalk project on Mill Street that was postponed in 2018 due to lack of funds.
SUPERINTENDENT/ GENERAL MANAGERS REPORT:
1. Mr. Considine and Stan Faryniarz (Daymark Energy) attended a meeting with Eversource Energy in Manchester, NH on Friday, February 8, 2019 to revisit the construction of a proposed step down substation in the vicinity of the Industrial Park. The meeting was arranged by Joseph Purington, VP of Operations for Eversource and was attended by several of their transmission and distribution engineers. Originally proposed in a 2005 Master Plan study prepared by Electrical Systems Engineering, the new substation/ feeder would provide a redundant power supply to the center of LWL’s service territory. The proposed substation discussions have been ongoing but seem to have stalled several years ago as a result of geopolitical pressures.
Eversource demonstrated what appeared to be a sincere interest in pursuing further discussions with LWL. Mr. Purington stated that they will make an attempt to present LWL with several construction cost options and alternative power supply configuration schemes sometime in May for LWL to review.
2. The results of the 2019 Forward Capacity Auction No. 13 (2022-2023) were briefly discussed with the BOC. The auctions closed at $3.80/ kW-month slightly lower than 2018. Both auctions are well below the projected 2016 cost estimate of $9.00. For the 2022 to 2023 physical operating year LWL is hedged at around 60% at about $7.00, leaving the remainder of the load to float at the auction price mitigating some of the higher cost contracts.
3. Interviews are being held this week for the vacant Customer Service Representative. Eight (8) prospective candidates are being interviewed and the successful candidate is expected to begin work/ training in March of 2019.
GENERAL/ OTHER BUSINESS:
The BOC reviewed and briefly discussed a governance questionnaire provided by Vachon Clukay & Company (auditors) with regard to the year ended audit for 2018. The content of questionnaire addressed LWL’s fraud prevention and detection. The auditors inquired as to what measures and controls (procedural and physical) that LWL has in place to mitigate the risks of fraud for both internally and external threats.
Following a brief discussion Commissioner Ross signed the questionnaire on behalf of the BOC.
Superintendent Considine stated that he is also required by the auditors to complete a similar questionnaire. Management was required to provide a more in-depth review and analysis of the procedural and physical (noted in the governance questionnaire) fraud prevention and detection measures being employed by LWL over the past year.
ADJOURNMENT:
Commissioner Cooper made a motion to adjourn the meeting, seconded by
Commissioner Sweet.
The vote was in favor of the motion 3-0-0.
Meeting adjourned at 2:18 p.m.
The regularly scheduled Commissioner’s meeting is held twice monthly on the first and third Monday, at 1:00 p.m., in the Department’s conference room.