The Board meets on the first and third Monday of each month. Meetings begin at 1:00 p.m. and are held in the department conference room at 65 Lafayette Ave, Littleton. Board meetings are open to the public and time is allotted for public comments at each meeting.
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The regularly scheduled Board of Commissioners (BOC) meeting began at 2:00 p.m. on Monday, November 19, 2018 in the Littleton Water and Light (LWL) conference room. Present were Commissioner Ralph Ross, Commissioner Peter Cooper, Commissioner Schuyler Sweet, Financial Director Cheryl Wilkins, and Superintendent Thomas Considine.
MINUTES REVIEW:
The minutes of the November 5, 2018 regularly scheduled Commissioners meeting were reviewed. Commissioner Sweet made a motion to accept the minutes as presented, seconded by Commissioner Cooper.
The vote was in favor of the motion 3-0-0.
FINANCIAL DIRECTORS REPORT:
Mrs. Wilkins reviewed the highlights of the financial statements for the month ended September 2018 with the Commissioners. Several variances as compared to budget were discussed and explained by Mrs. Wilkins.
SUPERINTENDENT/ GENERAL MANAGERS REPORT:
The first winter storm on the 2018 – 2019 winter season caused wide spread electrical outages throughout the service territory on Tuesday, November 13, 2018. LWL personnel were busy restoring power into the evening and making repairs for the next several days. Most of the outages were attributed to the wet heavy snow that felled trees and weighted down overhead lines.
LWL plans to hold its annual Christmas luncheon for employees on Thursday, December 13th and the front office will be closed from
1:00 p.m.– 4:00 p.m.
GENERAL/ OTHER BUSINESS:
1. Superintendent Considine presented the BOC with a draft of the 2019 operating and maintenance budget for their review. LWL is still waiting on the power supply figures to be checked and verified and anticipates little change. Some saving was realized due to the recent wholesale power contract addendums recently executed with the Next Era Energy blend and extend energy and capacity deal. Overall margins are expected to be a bit lower than target though they appear to be appropriate and should provide some stability in lieu of fluctuating sales and unexpected expenses.
2. The power supply contract with Next Era with regard to their November 2, 2018 energy and capacity Blend and Extend offer was executed on November 9, 2018. These contracts will hedge LWL base load for energy and capacity needs into 2025 and will stabilize operating costs for about forty (40) percent of LWL load going forward.
3. The LWL is planning to apply for the 2019 Asset Management Grant through the NHDES. Asset management is a systematic process and a proactive approach that evaluates water infrastructure (inventory). The process will evaluate the level of service, critical assets and the assets life cycle costs all in an effort to develop a proactive funding strategy. The grant requires a $20,000 match from the recipient that can be made up of in-kind (force account services) and monetary contributions. A vote by the BOC is highly suggested by the NHDES to show outward support by the administration/management for the effort that will be required to gather and process the information to produce a viable product.
Commissioner Cooper made a motion to support the effort that will be required by LWL personnel to produce a working and viable asset management program and to contribute the matching funds, seconded by Commissioner Sweet.
The vote was in favor of the motion 3-0-0.
4. Superintendent Considine made a request that the meeting be moved to nonpublic session to discuss the Collective Bargaining Agreement (CBA) contract negotiations.
Commissioner Sweet made a motion to enter into nonpublic session in accordance with RSA 91-A:3,II(a) to discuss matters pertaining to the current CBA negotiations. Seconded by Commissioner Cooper.
Commissioner Ross called for a roll call vote to enter into nonpublic session. Commissioner Sweet-Yes, Commissioner Cooper- Yes, Commissioner Ross- Yes.
The vote was in favor of the motion 3-0-0.
Entered nonpublic session at 2:36 p.m.
Public session reconvened at 2:50 p.m.
5. Superintendent Considine advised the BOC that at as a direct result of a customer’s request the street light was reinstalled at the road junctions of Saranac Street and Ammonoosuc Street (River District) to brighten the area.
ADJOURNMENT:
Commissioner Cooper made a motion to adjourn the meeting, seconded by
Commissioner Sweet.
The vote was in favor of the motion 3-0-0.
Meeting adjourned at 3:05 p.m.
The regularly scheduled Commissioner’s meeting is held twice monthly on the first and third Monday, at 1:00 p.m., in the Department’s conference room.