The Board meets on the first and third Monday of each month. Meetings begin at 1:00 p.m. and are held in the department conference room at 65 Lafayette Ave, Littleton. Board meetings are open to the public and time is allotted for public comments at each meeting.
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The regularly scheduled Board of Commissioners (BOC) meeting began at 1:00 p.m. on Monday, November 23, 2009 in the Littleton Water and Light Department (LWL) conference room. Present were Commissioner Ralph Ross, Commissioner Eddy Moore, Commissioner Perry Goodell, Financial Services Director Cheryl Wilkins and Superintendent Thomas Considine.
MINUTES REVIEW:
The minutes of November 9, 2009 regularly scheduled Commissioners meeting were reviewed. Commissioner Moore made a motion to accept the minutes as presented, seconded by Commissioner Goodell.
The vote was in favor 3-0-0.
CUSTOMER CONCERNS:
Superintendent Considine advised the BOC that between November 15th and March 15th the department will follow the NH Public Utility Commissions (NHPUC) guidance in regard to winter disconnection (for non-payment) rules for electric and water accounts. Load limiting devices will be utilized by LWL to manage electric accounts in an arrears position as needed during the winter months.
FINANCIAL DIRECTORS REPORT:
1. Mrs. Wilkins advised that BOC that some of the reserve funds were transferred into “sweep” type accounts to take advantage of higher rate of return and a more stable operating environment.
2. The 2010 preliminary operating and maintenance (O&M) budgets have been completed and overall everything appears stable going forward.
Superintendent Considine stated that the 2010 O&M budget and Capital Project/ Equipment requests would be presented to the BOC at their December 7th meeting.
SUPERINTENDENT/ MANAGERS REPORT:
1. LWL employees are hanging Christmas lights on a tree at the Community House and Littleton Public Library. Costs incurred by the department will not be passed on to the Chamber of Commerce or Littleton Main Street.
2. A memorandum in regard to submissions to the Annual Town of Littleton report was recently received and is due by January 5, 2010. The BOC will forward their comments to Superintendent Considine for inclusion in the LWL article.
Commissioner Ross stated that LWL involvement in the Main Street project should be the major focal point of the LWL article.
NEW BUSINESS:
Horizons Engineering delivered the final plans for the new Oak Hill reservoir for LWL for comment and review.
The BOC discussed how to proceed with the project from this point and agreed to the following course of action: 1) LWL should approach the planning board for the required lot line adjustment that is needed to accommodate the new tank, 2) have an article placed on the 2010 warrant and ready for the deliberative session, 3) available funding alternatives and sources need to be researched so that the impact on the rate structure can be determined prior to the deliberative session and 4) NHDES wetland permits should also be applied for.
OTHER BUSINESS:
1. Commissioner Moore advised the BOC that concerned parties are looking to construct a new sidewalk along Oak Hill Avenue between Maple Street and Elm Street to accommodate an increase in pedestrian foot traffic towards the high and middle schools. The existing utility poles along Oak Hill Avenue might be affected by the proposed location of the new sidewalk.
2. Commissioner Moore advised the BOC as to the status of the proposed Redington Street bridge replacement project. The project has stalled due to intervention by the NH Historical Preservation Society with regard to the demolition of the existing structure.
Superintendent Considine stated that the system water model shows that the bridge could be bypassed during normal operating conditions and use the Brickyard Well to make up supply if needed. We have concerns about leaving the system in this configuration during the winter months due to changing the systems flow pattern and dead-ends created in the network piping. We have addressed these concerns with the project designers and proposed that the water line be replaced and activated across the bridge directly following the placement of the structural beams.
ADJOURNMENT:
Commissioner Goodell made a motion to adjourn the meeting, seconded by
Commissioner Moore.
The vote was in favor 3-0-0.
Meeting adjourned at 2 p.m.
The regularly scheduled Commissioner’s meeting is held twice monthly on the first and third Monday, at 1:00 p.m., in the Department’s conference room.