The Board meets on the first and third Monday of each month. Meetings begin at 1:00 p.m. and are held in the department conference room at 65 Lafayette Ave, Littleton. Board meetings are open to the public and time is allotted for public comments at each meeting.
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The regularly scheduled Board of Commissioners (BOC) meeting began at 1:00 p.m. on Monday, June 15, 2015 in the Littleton Water and Light Department (LWL) conference room. Present were Commissioner Ralph Ross, Commissioner Eddy Moore (via telephone), Commissioner Perry Goodell, Financial Services Director Cheryl Wilkins and Superintendent Thomas Considine.
MINUTES REVIEW:
The minutes of the June 1, 2015 regularly scheduled Commissioners meeting were reviewed. Commissioner Goodell made a motion to accept the minutes as presented, seconded by Commissioner Ross.
OTHER BUSINESS:
Superintendent Considine stated that he spoke with Commissioner Moore with regard to participating remotely in LWL Commissioners meetings via a teleconference during his convalescence.
Commissioner Goodell made a motion to allow Commissioner Moore to participate in all LWL BOC business via teleconferencing while convalescing, seconded by Commissioner Ross.
The Vote was in favor of the motion 2-0-0.
Commissioner Moore joined the meeting via a telephone speaker phone.
FINANCIAL DIRECTORS REPORT:
Mrs. Wilkins reviewed the financial statements for the month ended April 2015 with the Commissioners. Several discrepancies as compared to budget were discussed and explained by Mrs. Wilkins. Though the month was comprised of five (5) labor payroll weeks both the water and electric have shown a slight profit.
SUPERINTENDENT/ GENERAL MANAGERS REPORT:
1. The Littleton Energy Conservation Committee has requested a meeting with the BOC and will attend the July 6, 2015 regular business meeting. The BOC has requested the LECC provide their agenda/ discussion topics.
2. A planning meeting was held with Eversource Energy, La Capra Associates and the department to discuss the proposed new step-down transmission substation behind the transfer station. Eversource - transmission will conduct an interconnection study to determine if Littleton’s anticipated loading will have a detrimentally effect on the 115kv delivery system, which is doubtful. Once that is completed preparations will begin to prepare and submit an interconnection application to ISONE (estimated 6-9 month process for preliminary approval). Eversource – distribution will provide the department the proposed substation footprint and preliminary (average) cost data based on ownership lines of demarcation.
Commissioner Moore stated that he believes it is important to keep the lines of communications open and the process with regard to making a decision in regard to the new substation moving as it may be very beneficial to our customers.
3. The department responded to a significant water main leak on Cottage Street under the interstate 93 overpass. Severe pipe deterioration was found which led to the failure in the cement lined cast iron pipe. This is the third pipe failure in the same section of water pipe, and repairs are hampered because the location is under the bride and the bride deck stringers prevent the excavator from fully extending its boom.
Superintendent Considine stated that as a direct result of pavement damage caused by the water leak a large area of pavement requires replacement. Pavement costs are a major expense when making final repairs therefore the department is recommending that the section of water main under the northbound overpass be replaced prior to final pavement repairs. This would increase overall paving expenses by about one-third though this area will be fully restored and risk of future pipe failure in this particular section would be minimal.
The BOC agreed and Commissioner Goodell suggested that eight (8) inch ductile iron pipe should be used as the replacement as there is an adequate stock pile and this will minimize overall replacement costs of the project.
GENERAL BUSINESS:
1. The 2015 spring power supply procurement was completed on Thursday, June 11, 2015 and the remaining energy resources for 2016 were locked in and the department overall power supply position for the year is now hedged at about 94%. The department contractually agreed to purchase more than 37,720 hours of energy at a cost of $58.90 per MWh. Though the department request for proposals also included varying energy supply requirements for calendar years 2017, 2018 & 2019 no bids were provided. This shows some uncertainty in the future wholesale energy market on the eve of significant changes to the capacity (demand) market schedule for June 2017.
2. The BOC considered a request from a customer to abate excessive water use that allegedly leaked from a failed seal in a lavatory in November 2014. The customer was alerted to the high water use by LWL office personnel.
Following some discussion among the BOC relative to the timing of the request as the incident happened more than (6) months ago, the BOC granted the abatement request.
ADJOURNMENT:
Commissioner Goodell made a motion to adjourn the meeting, seconded by
Commissioner Ross.
The vote was in favor of the motion 3-0-0.
Meeting adjourned at 1:55 p.m.
The regularly scheduled Commissioner’s meeting is held twice monthly on the first and third Monday, at 1:00 p.m., in the Department’s conference room.