The Board meets on the first and third Monday of each month. Meetings begin at 1:00 p.m. and are held in the department conference room at 65 Lafayette Ave, Littleton. Board meetings are open to the public and time is allotted for public comments at each meeting.
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The regularly scheduled Board of Commissioners (BOC) meeting began at 1:00 p.m. on Monday, March 2, 2015 in the Littleton Water and Light Department (LWL) conference room. Present were Commissioner Perry Goodell, Commissioner Eddy Moore, Commissioner Ralph Ross, Financial Services Director Cheryl Wilkins and Superintendent Thomas Considine.
MINUTES REVIEW:
The minutes of the February 2, 2015 regularly scheduled Commissioners meeting were reviewed. Commissioner Goodell made a motion to accept the minutes as presented, seconded by Commissioner Ross.
The vote was in favor of the motion 2-0-1. Commissioner Moore abstained as he was not present for this meeting.
The minutes of the February 17, 2015 regularly scheduled Commissioners meeting were reviewed. Commissioner Moore made a motion to accept the minutes as presented, seconded by Commissioner Ross.
The vote was in favor of the motion 2-0-1. Commissioner Goodell abstained as he was not present for this meeting.
APPOINTMENTS:
Ms. Lauren Anderson, Director of the Littleton Area Chamber of Commerce, requested that the BOC allow an event calendar (mail stuffer) to be distributed to LWL customers along with the LWL monthly statements.
The BOC reviewed the proposed content and some discussion followed as to whether customers may perceive as LWL sponsoring the events referenced in the notice.
Commissioner Goodell pointed out that LWL already does much for the chamber and that hanging banners and putting up Christmas lighting comes at a cost. Ms. Anderson acknowledged this fact and thanked the BOC for their support to the community.
Commissioner Moore made a motion to include the proposed Chamber event calendar with the condition that a disclaimer be placed stating that LWL is not an officially sponsor of the events. Motion was seconded by Commissioner Ross.
Vote was in favor of the motion 3-0-0.
FINANCIAL DIRECTORS REPORT:
Ms. Wilkins discussed a document that the auditor needs the department to sign in connection to providing year end auditing services. The letter requires the department to confirm that all requested documents will be provided to the auditor and department staff will “fully disclose” the requested information.
Commissioner Goodell executed on behalf of the BOC.
SUPERINTENDENT/ GENERAL MANAGERS REPORT:
1. Horizons Engineering is preparing preliminary plans to relocate a local manufacturing company to a parcel of land behind the transfer station off Mt. Eustis Road. Existing utilities will need to be extended about 2,300’ along the proposed roadway to the building site. As the building site is near the upper pressure supply limit of the water system additional testing and system modeling needs to be conducted before the department authorizes the water connection.
2. The existing period of subzero weather is playing havoc on the water system. Department personnel responded to a reported water leak on Railroad Street on Friday (2/27/15) morning. About four (4) to five (5) feet of frost was found in the roadway hindering repair efforts. The six (6) inch cast iron water main was found with a circumferential (ring) break and repairs were made quickly by LWL personnel. According to telemetry data the leak may have happened several days earlier and surfaced the day of the repair. The quantity of water leaking was estimated about 240 GPM.
3. In addition to the water main break repair, department personnel have responded to about fifty (50) frozen service lines. Most of these service line freeze problems began to occur the week of February 9th. Once a customer’s service line is thawed the department is suggesting that they let their water “trickle” from their tap to prevent another freeze up. Some customers have inquired about a water adjustment and the department has stated that they would not be adjusting or giving credit. It is expected that when some of the affect customers, after they receive their water billing in March and April, may be requesting credits through the BOC.
ADJOURNMENT:
Commissioner Moore made a motion to adjourn the meeting, seconded by
Commissioner Ross.
The vote was in favor of the motion 3-0-0.
Meeting adjourned at 2:10 p.m.
The regularly scheduled Commissioner’s meeting is held twice monthly on the first and third Monday, at 1:00 p.m., in the Department’s conference room.