The Board meets on the first and third Monday of each month. Meetings begin at 1:00 p.m. and are held in the department conference room at 65 Lafayette Ave, Littleton. Board meetings are open to the public and time is allotted for public comments at each meeting.
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The regularly scheduled Board of Commissioners (BOC) meeting began at 1:00 p.m. on December 1, 2014 in the Littleton Water and Light Department (LWL) conference room. Present were Commissioner Perry Goodell, Commissioner Eddy Moore, Commissioner Ralph Ross, Financial Services Director Cheryl Wilkins, Operations Manager Richard Herrington and Superintendent Thomas Considine.
MINUTES REVIEW:
The minutes of the November 17, 2014 regularly scheduled Commissioners meeting were reviewed. Commissioner Moore made a motion to accept the minutes as presented, seconded by Commissioner Ross.
The vote was in favor of the motion 3-0-0.
CUSTOMER & PUBLIC CONCERNS:
The department has implemented winter procedures with regard to disconnecting a delinquent account for nonpayment. Residential customers that are not heat affected most likely will be disconnected in accordance with typically office procedure for terminating a service, winter rules do not apply to commercial accounts.
SUPERINTENDENT/ GENERAL MANAGERS REPORT:
1. In preparation of the fiscal year-end the remaining funds ($1,497) in the Regional Greenhouse Gas Initiative (RGGI) account are scheduled to be rebated in December 2014. The rebate rate is set at $0.00023 per KWh or $0.23 per 1,000 KWh. Depending on the recorded energy consumption the remaining fund balance should be nearly zero ($0.00), removing/reducing the liability on the books.
2. The BOC reviewed the NHDES sanitary survey of the drinking water system that was conducted on October 28, 2013. No significant deficiencies were found and the DES inspector complimented the water operators on their knowledge and operational function of the drinking water system. The sanitary survey is mandated by the USEPA in accordance with the Safe Water Drinking Act.
3. The annual materials inventory verification (piece count) process began on December 1, 2014 in preparation for the year end fiscal audit. Over the next several weeks department employees will be physically counting material inventory items to verify current on-hand quantities match inventory control records.
4. Following a needs assessment review of the GPS and mapping previously completed that captured most of the water system infrastructure. The department decided not to submit an application to the NHDES in regard to pursuing the Asset Management and Financial Planning grant. This decision was based on the amount of work needed to complete the required asset mapping and reporting functionality was not of sufficient quantity (in the department’s opinion) to justify seeking grant funding.
GENERAL BUSINESS:
1. The Littleton Industrial Park Corporation (LIDC) is submitting a grant application to the US Department of Economic Development Administration (EDA) to fund the infrastructure in the proposed industrial park expansion. Grant applications are more appealing when the applicant can offer a certain amount of matching funds as it demonstrates to the EDA that the owners are committed to the project. LIDC has requested that the department consider offering money proposed for the feasibility study (La Capra Associates) of a new substation proposed to be built in the Industrial Park as a match toward the project.
Following some discussion the BOC agreed to offer the funds that the department has approved to conduct a feasibility study for a potential transmission upgrade in the Industrial Park behind the Transfer Station to be used by LIDC for matching funds.
Commissioner Ross made a motion to provide LIDC with written authorization that the department will commit the cost of the department’s transmission upgrade feasibility study ($15,000) as a non-federal match for the Littleton Industrial Park Phase IV planning grant.
(Note for clarity: It is understood that this is a soft match as LWL is not providing LIDC with the actual dollars, just permission to use the funds expended by the department to study the substation project toward the grant application)
Seconded by Commissioner Moore.
Vote was in favor of the motion 3-0-0.
2. The River District planners announced at the board of selectpersons meeting on Tuesday, November 25, 2014 that they changed their proposed funding strategy. Going forward they have separated their projects from the proposed Downtown Littleton Reconnect Project and the Transportation Investment Generating Economic Recovery (TIGER) grant program. A phase approach will be utilized to solicit the needed grant funding through various programs. All work associated with Phase 2 of the Littleton Main Street Project is no longer part of the River District scope of work.
The BOC restated that their priority is the replacement of the water main that was associated with the Phase 2 Main Street project. Total replacement of the water main in River District Project area is not economically feasible and not a department priority at this time.
No decision was made by the BOC as to the department approach concerning the River District Proposed Project and any proposed work to be accomplished on the department infrastructure within the refined project limits as defined by the River District Commission.
3. The department 2015 Operating and Maintenance (O&M) budgets were presented to the BOC for their review. Budget highlights were reviewed and discussed with the BOC. Following a brief discussion the BOC decided to increase the electric division O&M budget by $25,000 to accommodate a more aggressive Right-of-Way clearing plan and to separate those expenses.
The proposed capital construction project and equipment list was briefly reviewed with the BOC with some discussion subsequent to the presentation. The BOC will discuss in greater depth at their regular meeting schedule for December 15, 2014.
ADJOURNMENT:
Commissioner Ross made a motion to adjourn the meeting, seconded by
Commissioner Moore.
The vote was in favor of the motion 3-0-0.
Meeting adjourned at 3:03 p.m.
The regularly scheduled Commissioner’s meeting is held twice monthly on the first and third Monday, at 1:00 p.m., in the Department’s conference room.