The Board meets on the first and third Monday of each month. Meetings begin at 1:00 p.m. and are held in the department conference room at 65 Lafayette Ave, Littleton. Board meetings are open to the public and time is allotted for public comments at each meeting.
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The regularly scheduled Board of Commissioners (BOC) meeting began at 1:00 p.m. on Monday, July 7, 2014 in the Littleton Water and Light Department (LWL) conference room. Present were Commissioner Perry Goodell, Commissioner Eddy Moore, Commissioner Ralph Ross, Financial Services Director Cheryl Wilkins and Superintendent Thomas Considine.
MINUTES REVIEW:
The minutes of the June 16, 2014 regularly scheduled Commissioners meeting were reviewed. Commissioner Moore made a motion to accept the minutes as presented, seconded by Commissioner Ross.
The vote was in favor of the motion 3-0-0.
SUPERINTENDENT/ GENERAL MANAGERS REPORT:
1. Mrs. Jacqueline Kenney briefed the BOC as to the implementation of the Customer Information Service (CIS) utility billing software that was placed in to service (went live to customers/ public) on Monday, June 30th. The online web payment process was activated at the close of business on Wednesday, July 2, 2014.
Due to the microburst that hit Littleton on Wednesday, July 2, 2014 training on the new software was interrupted as office personnel were busy with power restoration efforts.
The first billing cycle is due to print this week and NISC and LWL are attempting to reconcile the statement in an attempt to minimize errors.
2. Superintendent Considine stated that the online payment portal will still accept master card, visa and discovery, though the maximum/ minimum dollar limits accepted are set $5.00 and $1,500 respectively. The limits were set in place due to the higher electronic processing fee associated with reward type cards. If a customer’s payment is in access of the upper limit allowed they will not be able to use their credit card and will have the option to pay with an electronic check from their bank account. Recurring payment are also accepted and can be set up by the customer.
GENERAL BUSINESS:
1. Commissioner Moore signed on behalf of the BOC an application to receive grant funds in regard to the NHDES filtration grant program. The department receives an annual payment (about $9,500) that helps to defer the cost associated with building the slow sand filtration facility. The annual letter/ application certifies that the department constructed the facility is in compliance with the Federal Surface Water Treatment Rule and utilizing the SRF loan funding.
2. The BOC reviewed and discussed the report submitted by Geosphere Environmental Management (dated June 13, 2014) that reviewed the feasibility of the town-owned property at the end of Lafayette Avenue (commonly referred to as the Oxbow) to support a municipal drinking water well. The report findings are favorable and preliminary indications are that the parcel will support a municipal drinking water well.
The parcel is approximately 5 acres and located adjacent to the department office complex on the southerly side of the railroad tracks is town owned and the needed infrastructure is in close proximity. Additionally, the required well head protection area is almost fully contained on town owned property.
The reports hydro-geologist “recommends that LWL move forward with test well exploration activities, preliminary response testing, and water quality sampling an analysis on the subject property”.
Superintendent Considine stated that preliminary results show that the subject property is viable and should be retained as a potential (future) municipal drinking water well site.
3. Next Era submitted the department a proposal to supply wholesale power supply to the department utilizing a load following type product. The proposal contained a bid to purchase the existing MW block power and convert that asset into a load following product.
Superintendent Considine stated that as the proposal was received fifteen (15) minutes prior to the BOC meeting that he had not had an opportunity to review the figures.
The BOC agreed to take no action until the Next Era load following proposal could be properly reviewed as this action represents a large portion of the department budget over the next seventeen (17) months.
ADJOURNMENT:
Commissioner Ross made a motion to adjourn the meeting, seconded by
Commissioner Moore.
The vote was in favor of the motion 3-0-0.
Meeting adjourned at 2:50 p.m.
The regularly scheduled Commissioner’s meeting is held twice monthly on the first and third Monday, at 1:00 p.m., in the Department’s conference room.