The Board meets on the first and third Monday of each month. Meetings begin at 1:00 p.m. and are held in the department conference room at 65 Lafayette Ave, Littleton. Board meetings are open to the public and time is allotted for public comments at each meeting.
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The regularly scheduled Board of Commissioners (BOC) meeting began at 1:00 p.m. on Monday, April 21, 2014 in the Littleton Water and Light Department (LWL) conference room. Present were Commissioner Eddy Moore, Commissioner Perry Goodell, Commissioner Ralph Ross, Financial Services Director Cheryl Wilkins and Superintendent Thomas Considine.
MINUTES REVIEW:
The minutes of the April 7, 2014 regularly scheduled Commissioners meeting were reviewed. Commissioner Ross made a motion to accept the minutes as presented, seconded by Commissioner Goodell.
The vote was in favor of the motion 3-0-0.
CUSTOMER & PUBLIC CONCERNS:
1. Mr. Rudy Gelsi commented that he was concerned that there was no direct LWL presence at many of the River District Meetings though Mr. Considine has attended a few of their meetings. He is concerned that LWL is being misrepresented at these meetings and would like the BOC to clarify the department’s involvement with the proposed River District Project. He is also concerned that outside organizations may be placing undue influence on the department to “go along with the flow”.
Commissioner Moore assured Mr. Gelsi that no one can commit LWL’s resources unless it’s the LWL BOC and that the Department involvement in the project is the same as it was the last time he asked the question two weeks ago.
Superintendent Considine stated that the department has been asked to support the project on paper with regard to the TIGER grant application process and matching funds. If the department’s infrastructure could be replaced for a small investment by the Department under the grant then that it make good business sense and it would be economical to do so.
Mr. Gelsi stated that he is opposed to any work in connection with this River District that will increase the Town’s property tax rate and that the only money approved at Town meeting was for planning purposes and not construction activities.
2. Mr. Gelsi also asked for the year-end financial statement and budget for the department under the Freedom of Information Act Right to Know Law.
Superintendent Considine stated that once the BOC had an opportunity to review the auditor’s report and vote to accept, then he would make distribution, until then it is not available.
FINANCIAL DIRECTORS REPORT:
1. NISC just completed two (2) weeks of instructional training on the new ABS (financial) and CIS (billing) that comprise the iVue Utility Billing Software. The ABS programs are on schedule for the May 12th cut-over though the CIS program may not be ready for the scheduled June 2nd conversion from Harris to iVue.
NISC project managers are meeting this week to discuss their prospective timeline with regard to the ABS and CIS scheduled “Go-Live” dates.
2. The BOC discussed the year ended 2013 financial statements and Commissioner Ross made a motion to accept the 2013 auditor’s report as presented, seconded by Commissioner Goodell.
The vote was in favor of the motion 3-0-0.
SUPERINTENDENT/ GENERAL MANAGERS REPORT:
1. Next Era Energy Power Marketing is planning to present a proposal to the BOC at their May 5th meeting that will help mitigate the department’s risk on the NYMEX spot market going forward.
2. An inquiry was made by the owners of 490 Brickyard properties in regard to Brickyard Well No. 2 if the department had any plans relative to utilizing the well head as they are in the process of selling the property.
The BOC reviewed a letter previously sent (2005) to the owners of the property explaining that the well did not perform as anticipate as it was in the same aquifer as Well no. 1. The BOC agreed to mock up the 2005 letter and if the property owners wanted the easement removed that it would be up to them and that they would have to address the BOC.
3. The BOC was shown a picture slideshow of the damage caused by flood waters on April 15th that caused significant scour damage to the Gale River headwaters access road. Water apparently crested the bank above the screens and debris plugged access roads 36” culvert causing water to flow down the access road toward the dam. As a result of highly turbid water due to the storm and spring melt the screens plugged frequently and it was is/was critical that department maintenance personnel have unobstructed access to this area for maintenance purposes. Repairs were made immediately and completed on Thursday (4/17) and access was restored to this critical infrastructure.
4. The BOC discussed the water leak that developed on Meadow Street adjacent to the National Guard Armory early Saturday (4/19) morning that was reported by a passing motorist. The water main between the Industrial Park Road and Dells Road was turned off to aid excavation activities. The excavation revealed that the old service line (abandoned some time ago) that supplied water to the original (armory) garage was not disconnected properly after the installation of a new service to the new building (front building). Apparently two (2) ¾” service lines fed into a larger manifold system, the curb stands on these services were removed but the curb stop valves were never turned off and remained energized (active). This resulted in a fifteen (15) foot section of the original black iron service line being active and dead ended. The curb stand valves were turn off and manifold removed and water restored before 11:00 a.m.
GENERAL BUSINESS:
Two (2) letters drafted by Superintendent Considine with regard in supporting of the Littleton Downtown Reconnect Project were discussed by the BOC. The lettera clearly stated that “pending the approval and acceptance by the LWL BOC” is prepared to “invest in LWL infrastructure within the project area”.
The Commissioner agreed that any investment in this project made by the department would have to address water and or electrical infrastructure and they would not authorize the release of fund that did not address the department infrastructure needs within the project area.
ADJOURNMENT:
Commissioner Goodell made a motion to adjourn the meeting, seconded by
Commissioner Ross.
The vote was in favor of the motion 3-0-0.
Meeting adjourned at 2:25 p.m.
The regularly scheduled Commissioner’s meeting is held twice monthly on the first and third Monday, at 1:00 p.m., in the Department’s conference room.