The Board meets on the first and third Monday of each month. Meetings begin at 1:00 p.m. and are held in the department conference room at 65 Lafayette Ave, Littleton. Board meetings are open to the public and time is allotted for public comments at each meeting.
The regularly scheduled Board of Commissioners (BOC) meeting began at 1:00 p.m. on Monday, January 06, 2014 in the Littleton Water and Light Department (LWL) conference room. Present were Commissioner Eddy Moore, Commissioner Perry Goodell, Commissioner Ralph Ross, Financial Services Director Cheryl Wilkins and Superintendent Thomas Considine.
The minutes of the December 16, 2013 regularly scheduled Commissioners meeting were reviewed. Commissioner Goodell made a motion to accept the minutes as presented, seconded by Commissioner Ross.
The vote was in favor of the motion 3-0-0.
FINANCIAL DIRECTORS REPORT:
1. Mrs. Wilkins reviewed the financial statements for the month ended November 2013 with the Commissioners. Several discrepancies as compared to budget were discussed and explained by Mrs. Wilkins.
2. Representatives from NISC (National Information Solutions Cooperative) will be spending three (3) days at the department this week on a needs assessment site visit. NISC will be reviewing the current utility billing data with department office personnel in preparation for converting to a new utility billing software suite. The new software offers LWL office staff more flexibility of managing customer data and integrates department equipment, inventory and financials records into a single database. The implementation process is lengthy (about 10 months) and has been in progress for the past several months. The department expects to be working with live financial data in May and customer data in June of this year.
Superintendent Considine asked the BOC if they had any suggestion or recommendations as to changes that they would like to see with regard to how the departmentís invoice appears.
The BOC had nothing specific and thought the current invoice was adequate and easy to read and presented the billing information well.
SUPERINTENDENT/ GENERAL MANAGERS REPORT:
1. The BOC reviewed a spreadsheet that tallied the services provided by the department that were not invoiced to several local governmental agencies with in our service territory.
Superintendent Considine reiterated that the department water users/ customer are significantly subsidizing several services for the town of Littleton (i.e. fire suppression and waste water consumption data management).
2. The physical on hand inventory count and reconciliation were recently completed by the department in preparation for the auditorís year-end financial statement audit. Physical on-hand inventory totals showed a discrepancy of about 1.8% when compared to what was being represented on the financial statements. This resulted in a monetary loss to the department and a reduction in the inventory warehouse of about $ 12,500 that will effected the department balance statement.
3. The department has been reviewing its lead and copper treatment process with the NHDES Waste Water Treatment Bureau throughout the past month. According to NHDES the Littleton waste water treatment plants effluent is exceeding the maximum contamination level (MCL) for copper at certain time of the year. NHDES requested that the department review its treatment process in an effort to determine if there was anything that could be done by the department to further reduce the copper levels in the effluent at the Littleton treatment plant.
Following a review the departmentís lead and copper sample results from 2003 through 2013 (most copper level were below detectable levels), the sequestration product being utilized (blended poly-orthophosphate) and that the recommended dose is being properly delivered, NHDES determine that the departmentís treatment process conformed to the recommended best management practices for the treatment of lead and copper. No further action is necessary by the department.
Commissioner Ross made a motion to adjourn the meeting, seconded by
The vote was in favor of the motion 3-0-0.
Meeting adjourned at 2:06 p.m.
The regularly scheduled Commissionerís meeting is held twice monthly on the first and third Monday, at 1:00 p.m., in the Departmentís conference room.