The Board meets on the first and third Monday of each month. Meetings begin at 1:00 p.m. and are held in the department conference room at 65 Lafayette Ave, Littleton. Board meetings are open to the public and time is allotted for public comments at each meeting.
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The regularly scheduled Board of Commissioners (BOC) meeting began at 1:00 p.m. on Monday, July 15, 2013 in the Littleton Water and Light Department (LWL) conference room. Present were Commissioner Eddy Moore, Commissioner Perry Goodell, Commissioner Ralph Ross, Financial Services Director Cheryl Wilkins and Superintendent Thomas Considine.
MINUTES REVIEW:
The minutes of July 1, 2013 regularly scheduled Commissioners meeting were reviewed. Commissioner Ross made a motion to accept the minutes as presented, seconded by Commissioner Moore.
The vote was in favor of the motion 2-0-1.
Commissioner Goodell abstained from voting as he was not present for the July 1, 2013 meeting.
SUPERINTENDENT/ MANAGERS REPORT:
1. As a result of the Memorial Day snow storm that broke a utility pole in an easement along Farr Hill Road the department is relocating the pole line. There was not adequate overburden available to place the new utility poles at the proper buried depth due to the proximity of ledge/ large boulders. A hydraulic core boring machine was needed to achieve the proper buried depth in order to set the poles at the proper depth in the desired location, the project is ongoing.
2. The department is GPS collecting and intends to digitally map the water shut off valves and fire hydrants on the system with the aid of a technician from Cartographic GIS Mapping. The department’s current water maps are schematic representations and most often do not reflect the field conditions found. Upon completion the data will be loaded into the current mapping software and managed by the department similar to how the electric GPS data is manipulated. The data can be totally intergraded into other similar digital software systems to include utility billing and other support platforms. The majority of the electrical system has been collected (though updating the data is a continual process) but not totally current. The mapping systems save time and aid greatly in the department’s planning purposes.
GENERAL BUSINESS:
The BOC discussed the pending wholesale power procurement to hedge spot market fluctuation for calendar year 2014, 2015 and 2016 anticipated loads.
Superintendent Considine stated that based on the future market pricing provide by La Capra Associates the average energy purchase price would be close to what the department is currently paying, less ISO pool costs and prices have fallen a little more since. If additional resources are procured the department will have hedge about 95%, 75% and 50% of it anticipated load in 2014, 2015, and 2016.
Following additional discussion the BOC authorized the department to move forward and procure by contract; additional power supply resources in accordance with the previous held discussions providing prices are still favorable.
CUSTOMER & PUBLIC CONCERNS:
1. Superintendent Considine and Mrs. Kenney (office manager) discussed with the BOC the department’s current office policy as it pertains to delinquent customer accounts that are disconnected for non-payment. Current policy is that when a customer’s service is terminated the department will not authorize the service to be reconnected outside normal business hours, as the reconnection fees are substantial and some payments do not clear the bank.
The policy has worked well when an electric service is disconnected (majority of disconnects) though loss of water service has health and sanitary implications. All customers (electric and water) that have shown or have a documented medical/ health concern on record with the department are given more than due consideration and latitude prior to their service(s) being terminated for non-payment.
Following some discussion the BOC agreed that when a water service is terminated for non-payment the department will reestablish service at the customer’s request outside normal business hours (because of potential health and sanitary implications) in so long as the customers agrees to the following: 1) all the associated reconnection fees (including personnel time and equipment) are to be paid to the department’s employee on site, preferable with cash, no credit transaction outside normal business hours, prior to restoring service.
1. Commissioner Moore stated that the PSNH zoning hearing in regard to proposed changes at the Foster Hill substation is still continued to a later date as they have provided no additional information in accordance with the ZBA’s request.
2. Commissioner Goodell asked what the status is of truck 799 is and if anyone has shown any interest in the truck. Superintendent Considine stated that he sent the information with pictures to an interested party in the Manchester area but has not received a reply.
ADJOURNMENT:
Commissioner Goodell made a motion to adjourn the meeting, seconded by
Commissioner Ross.
The vote was in favor of the motion 3-0-0.
Meeting adjourned at 2:10 p.m.
The regularly scheduled Commissioner’s meeting is held twice monthly on the first and third Monday, at 1:00 p.m., in the Department’s conference room.