Serving the Community since 1903

Minutes of Littleton Water and Light Meetings

The Board meets on the first and third Monday of each month. Meetings begin at 1:00 p.m. and are held in the department conference room at 65 Lafayette Ave, Littleton. Board meetings are open to the public and time is allotted for public comments at each meeting.

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Regular Meeting Oct 16, 2017

The regularly scheduled Board of Commissioners (BOC) meeting began at 1:00 p.m. on Monday, October 16, 2017 in the Littleton Water and Light (LWL) conference room. Present were, Commissioner Perry Goodell, Commissioner Peter Cooper, Commissioner Ralph Ross, Financial Director Cheryl Wilkins and Superintendent Thomas Considine.

MINUTES REVIEW:

The minutes of the October 2, 2017 regularly scheduled Commissioners meeting were reviewed. Commissioner Cooper made a motion to accept the minutes as presented, seconded by Commissioner Ross.

The vote was in favor of the motion 3-0-0.


FINANCIAL DIRECTORS REPORT:

Mrs. Wilkins reviewed the highlights of the financial statements for the month ended August 2017 with the Commissioners. Several discrepancies as compared to budget were discussed and explained by Mrs. Wilkins.

SUPERINTENDENT/ GENERAL MANAGERS REPORT:

1. LWL personnel will be using a demonstration (rental) service bucket truck for the week of October 16, 2017. The boom on this type of line truck can range in working length from 30 to 50 feet and typically mounted to a 1-ton all-wheel drive truck chassis. Acquiring this service truck would be an addition to the LWL rolling fleet. The goal of adding this service truck to the fleet is to prolong the useful life of the larger more expensive full size bucket trucks. As the majority of LWL work is service (secondary) related and does not technically justify utilizing the large line truck. Using the service truck is expected to reduce vehicle operating expenses for the entire fleet. In addition this size vehicle could also be utilized in areas where using a large line truck is not workable (i.e. around Partridge Lake and small developments). The vehicle will be set up outside following the meeting for Commissioners review.

2. The drilling of two (2) test wells with regard to the Lafayette Well site may have to be postponed until the spring of 2018. The approaching winter weather combined with construction constraints with regard to the completion of the access road and clearing the proposed wellhead sites may prevent safe access for the drill rig.

3. Superintendent Considine and Chief Water Operator Kevin Sorrell met with representatives of the NHDES Bureau of Dam Restoration and other state and federal agencies on site at the South Branch Gale River dam on Thursday, October 12, 2017. South Branch is listed as a water source dam for LWL although the dam has not been utilized in over 30 years. As the dam is not in use, located in the national forest and inhabited by various species of fish and wildlife NHDES is considering this dam a candidate for removal and full river restoration. As the dam itself poses no significant risk of failure to the surrounding area the NHDES cannot mandate its removal.

It is expected that once the NHDES makes a determination as to the viability of the proposed project representatives from the NHDES will address the BOC directly.


GENERAL/ OTHER BUSINESS:

1. The BOC reviewed a power supply needs assessment spreadsheet that was developed by LWL and Daymark Energy with regard to wholesale power needs versus on-hand resources for 2018-2020. Daymark based their projection on a working model to estimate the load over this applicable period less the resource hedge limits established by the BOC.

LWL has previously secured the majority of the projected resources to satisfy the systems base load (lowest resources required in any hour). A short fall (open position) exists in each of the target years that vary from 14 to 30 percent per month. The short fall generally is comprised of peak hours (8 am to 11pm) loads which are historically the most expensive hours of operations.

Following some general discussion the BOC agreed that as the overall risk of the proposed purchase is relatively minimal and if the prices come in as expected (low $40/ Mwh) that LWL should solicit bid proposals to true-up its power supply hedge positon against the spot market.

Commissioner Cooper made a motion to authorize Superintendent Considine to solicit bid proposals and enter into the appropriate contracts as needed to procure the wholesale power supply resources in accordance with the needs assessment provided. The motion was seconded by Commissioner Ross.

The vote was in favor of the motion 3-0-0.

2. Superintendent Considine stated that the NHDES is hosting a workshop with regard to the State Revolving Fund (SRF) program on November 20, 2017 in Concord. As attendance at workshop is recommended for future/ potential recipients he is planning to attend though it coincides with the BOC meeting.

The BOC agreed to reschedule their meeting for Tuesday, November 21, 2017 in order to accommodate Superintendent Considine schedule.

ADJOURNMENT:

Commissioner Ross made a motion to adjourn the meeting, seconded by
Commissioner Cooper.

The vote was in favor of the motion 3-0-0.

Meeting adjourned at 1:58 p.m.

The regularly scheduled Commissionerís meeting is held twice monthly on the first and third Monday, at 1:00 p.m., in the Departmentís conference room.


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