The Board meets on the first and third Monday of each month. Meetings begin at 1:00 p.m. and are held in the department conference room at 65 Lafayette Ave, Littleton. Board meetings are open to the public and time is allotted for public comments at each meeting.
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The regularly scheduled Board of Commissioners (BOC) meeting began at 1:00 p.m. on Monday, November 06, 2017 in the Littleton Water and Light (LWL) conference room. Present were Commissioner Perry Goodell, Commissioner Peter Cooper, Commissioner Ralph Ross, Financial Director Cheryl Wilkins and Superintendent Thomas Considine.
MINUTES REVIEW:
The minutes of the October 16, 2017 regularly scheduled Commissioners meeting were reviewed. Commissioner Ross made a motion to accept the minutes as presented, seconded by Commissioner Cooper.
The vote was in favor of the motion 3-0-0.
FINANCIAL DIRECTORS REPORT:
Mrs. Wilkins reviewed the highlights of the financial statements for the month ended September 2017 with the Commissioners. Several discrepancies as compared to budget were discussed and explained by Mrs. Wilkins.
Mr. Considine commented that he would like to keep the tree trimming crews working as long as possible, hopefully throughout the year if there are no objections. He feels that maintaining an aggressive tree trimming program is a proactive preventative maintenance measure. Damages could have been significantly worse (May & October 2017) if not mitigated by the efforts made to date by opening up circuits and removing damaged trees.
SUPERINTENDENT/ GENERAL MANAGERS REPORT:
1. The BOC reviewed and discussed several photographs of damage caused by flood waters from the Gale River North Branch to the infiltration galleries access road on Monday, October 30, 2017. Significate scour damage was incurred and many yards of materials were displaced as a result of the event. A contractor has been working to restore access and repair the damaged area since Thursday, November 2, 2017. It is estimated that more than 1,200 cubic yards of material/ debris were removed from the impoundment basin behind the dam.
2. A representative from PRIMEX property liability was escorted around on Wednesday, November 1, 2017. A cursory reevaluation and assessment was conducted to update PRIMEX records on property with a value greater than $50,000.
3. Some preliminary budget and capital improvement project and equipment for 2018 were discussed with the BOC. Draft budget should be ready for the November 21, 2017 BOC meeting with the CIP proposals by early December.
4. Projects that require pavement to be placed are beginning to wrap up. Patches in various locations throughout town were completed last week. An existing patch will be shimmed under the overpass on Cottage Street this week.
APPOINTMENTS:
Superintendent Considine stated that Mr. Thomas Clark, owner operator of the White Mountain Hydroelectric Station requested a nonpublic session (NPS) with the BOC to discuss operations costs and concerns relative to the dam. He asked that the meeting be moved to nonpublic session to accommodate Mr. Clark’s request.
Commissioner Goodell made a motion to enter into nonpublic session in accordance with RSA 91-A: 3, Para. II (d): to discuss matters relative to the operations of the White Mountain Hydroelectric Station, Seconded by Commissioner Cooper.
A roll call vote to enter into nonpublic session was requested by Commissioner Goodell. Commissioner Goddell - Yes, Commissioner Cooper – Yes and Commissioner Ross - Yes.
The vote was in favor of the motion 3-0-0.
Entered nonpublic session at 1:58 p.m.
Public session reconvened at 2:55 p.m. Minutes to remain sealed by vote of BOC in NPS.
Following some general discussion Commissioner Goodell called for a motion to adjourn.
ADJOURNMENT:
Commissioner Ross made a motion to adjourn the meeting, seconded by
Commissioner Cooper.
The vote was in favor of the motion 3-0-0.
Meeting adjourned at 3:08 p.m.
The regularly scheduled Commissioner’s meeting is held twice monthly on the first and third Monday, at 1:00 p.m., in the Department’s conference room.